Job Description

Surgical Notes is hiring for a Administrative Assistant to assist with daily coding department functions. The ideal candidate has excellent organizational skills, communication skills, with the desire and ability to learn quickly. Working as a part of the team to meet deadlines, but also being able to work independently is crucial to the success in this position. Our organization prides itself on being built upon a set of strong core values. We are looking for candidate who will actively exhibit these core values: Service Excellence, Transparency, Teamwork, Accountability, Hardwork, and Positive Attitude.


External Title: Coding - Administrative Assistant


Internal Title: IN Coding Individual Contributor I


Reports to: Manager of Coding



Responsibilities:


• Receive emails from clients and process according to file type
• Assign files to uploaders
• Retrieve client files from EMR
• Save physician queries from coders in SharePoint and forward to clients
• Forward coding questions to the appropriate Coding Manager
• Assist with report uploads as needed
• Retrieve files for coder audits
• Enter insurance information into jobs
• Other duties as assigned


Job Requirements:


Required Knowledge, Skills, Abilities & Education:


• High School Diploma or equivalent
• Experience with medical records or billing
• 1 year of customer service experience
• Exceptional English language skills
• Impecable attention to detail
• Ability to work independently and as part of a team
• Strong attention to detail and speed while working within tight deadlines
• Exceptional ability to follow oral and written instructions
• A high degree of flexibility and professionalism
• Excellent organizational skills
• Outstanding communication skills; both verbal and written


Preferred Knowledge, Skills, Abilities & Education:


• Associate degree in healthcare related field
• RHIT Certification through AHIMA
• 1 year in medical records management
• Experience working in an Ancillary/Ambulatory Surgery Center (ASC)
• Strong Microsoft Office skills in Excel, Outlook, and Teams


Physical Demands:


• Sitting and typing for an extended period of time
• Reading from a computer screen for an extended period of time
• Speaking and listening on a telephone
• Work environment of a traditional fast-paced and deadline-oriented office
• Working closely with others
• Frequent verbal communication, primarily over the phone, and face-to-face interaction
• Working independently
• Frequent use of a computer and other office equipment
• Work environment of a traditional fast-paced and deadline-oriented office


Key Competencies:



• Job Knowledge/Technical Knowledge


• Productivity


• Initiative/Execution


• Flexibility


• Quality Control


About Surgical Notes



Surgical Notes is the premier ASC revenue cycle management and billing services partner. Our expert teams with ASC-specific experience provide scalable billing, transcription, coding, and document management services and solutions that fully integrate with all leading ASC practice management systems. The largest management companies and hundreds of ASCs that partner with Surgical Notes experience and benefit from immediate operational and financial improvements that exceed industry performance levels.



Surgical Notes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


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