Job Description

POSITION SUMMARY:The Executive is responsible for performing non-media related client billing and processing activities, which services a number of advertising agencies.ESSENTIAL FUNCTIONS:

• Gather & verify supporting documentation for invoices.
• Prepare client invoices (including Intercompany)
• Scan or mail original invoices to clients
• File and archive original invoices and supporting documentation.
• Identify over/under billing.
• Process adjustments (i.e., credit/debit memo)
• Perform Cost transfer / write off / revenue upload in accounting system.
• Perform Job Reconciliation & Closure
• Run WIP report monthly & circulate the report to agencies, follow up for old WIP closure.
• Resolve Job and invoice related queries.
• Assist agencies with month-end reporting process.
• Assist in internal and external audits.

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• Minimum Education Qualification - Graduation
• 1 - 3 years of work experience in a similar role
• Experience in Advertising industry preferred.
• Ability to provide high quality level of customer service for the client billing activities.
• Strong written and oral communications skills in English
• Strong problem solving and organizational skills.
• Good knowledge of concepts and procedures related to client billing process.
• Ability to work independently, efficiently and deliver high quality output under time pressure.
• Ability to complete allocated tasks on time and accurately.
• Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Experience in SAP and Tally systems

A distinct advantage:

• Experience working in a Shared Services Centre focused on Finance & Accounting activities.
• Experience in document imaging software like Sharepoint.

Interpublic Group