Job Description

Name/Position Title
City Lead
Department
Integrated Facilities Management
Location
At Client\xe2\x80\x99s Premises
Reporting To
IFM Lead
Number of Subordinates
Site Team
Position\xe2\x80\x99s Goal
The Facilities Manager will have responsibility for the management of a wide range of issues, from strategic contracts management to input on day-to-day operations. This Facilities Manager will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from client staff and arrangements pertaining to all operating expenditures. This position will form a part of the team that will provide a professional, value-focused service aimed at meeting or exceeding the client expectations.
Deliverable Role/Responsibilities

• Lead the JLL management team in the delivery of facility management services.
• Ensure that the maintenance services are delivered in line with the contractual commitments and within budgets.
• Define the technical, commercial terms and conditions; define the operational scope and develop tender documents for Annual Maintenance Contracts.
• Develop Service Level Agreements and assist the Jones Lang LaSalle procurement department in closing Service Level Agreements between Jones Lang LaSalle and its vendors.
• Evaluate the team deployed by Vendors on site to ensure correct level and scale of resources.
• Assess Service Levels and Performance Indicators with the BACS representative and define the mechanism to assess the performance levels of various subcontractors.
• Assess performance of the subcontractors based on performance assessment criteria as agreed jointly between BACS, Jones Lang LaSalle and its subcontractors.
• Setting annual goals for generating savings in area of such as energy and cost of maintenance operations.
• Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals.
• Maintain all records related to the performance of facility management operations on BACS site
• Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings.
• Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services.
• Analyse call outs to understand trends; undertake strategic initiatives to minimize the same.
• Scheduled cross feedback from subcontractors and BACS staff on our process to improve services level & satisfaction in organisation.
• Train team members on all Quality policies & procedures.
• Audit sub-contractors on quality of materials & upkeep of the site.
• Review the performance of Jones Lang LaSalle staff and conduct performance appraisals from time to time.
• Interface with the Jones Lang LaSalle\xe2\x80\x99s HR department and the Operations Manager and make recommendations for the future trainings given to the site facility management team.
• Prepare and review the preventive maintenance register on a monthly basis and update the same to Jones Lang LaSalle Operations Manager.
• Analyse call outs to understand trends; undertake strategic initiatives to minimize the same.
• Liaison with the client Finance team
• Interface with client and Jones Lang LaSalle finance department to raise client billing / invoicing and follow up with the client representatives for the payments.
• Develop MIS reports for Jones Lang LaSalle\xe2\x80\x99s management team and necessary client reporting.
• Chair the monthly progress meeting during the absence of operations manager.

Education / Yrs. of Experience

• BE / B.Tech
• Minimum experience of 8 to 10 years in corporate level
• Tertiary qualifications in building management and/or business desirable.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow through with improvement initiatives.
• People skills and ability to interact with the client and demands.
• Communication skills, both oral and written

Location:On-site \xe2\x80\x93Mumbai, MHIf this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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