Job Description

Supplies various products and services to the Groups operating assets
and mentors junior staff.
Job Title: Category Buyer -Lubricants, Chemicals & Paints
Location: Mumbai, IN
Purpose
The post-holder is accountable to manage the Procurement and Operations in the Marine Lubricants, Chemicals and Paint category management and supply chain team, and acts as the primary point of contact for supplies of lubricants, paints, chemicals, gases and related services to vessels and other related organisations. The post-holder will be based in Mumbai and will function as part of a close-knit virtual procurement team operating out of Copenhagen, Singapore, Hamburg and Mumbai. The post-holder is primarily responsible for procurement, optimisation and effective on-going management of vessel lubricant, chemicals and paint inventory and budget spend, including internal and external client/supplier relationships. The role will require a strong end-user focus, good understanding of supply chain logistics and supplier capabilities.
Responsibilities
As a buyer, you are responsible for;
Key tasks

• Receiving enquiries and order requests in various ERP systems or by phone, email, etc., ensuring that all necessary information is collected and acknowledging the order from the vessel. Interpreting the order and seeking technical advice where appropriate.
• Liaising with the vessel, the vessel agents, and appointed suppliers to expedite deliveries as appropriate. Check and review the order to ensure the optimum supply quantities and pricing arrangements at all times. Providing delivery instructions and advice as appropriate.
• Invoice matching with order and delivery receipt received from suppliers for timely payment.
• Actively monitoring and identifying uneconomical supply situations that will negatively impact the vessels running costs and pro-actively recommend solutions.
• Building and maintaining high level relationships with internal and external stakeholders in order to maintain and build own knowledge and awareness of the supplier market and customer expectations.
• Take part in the team after-office-hours duty phone attendance on a rotational basis.

• Lead projects designed to optimise performance and/or improve process efficiency and effectiveness.

Qualifications

• 4 to 5 years of experience in procurement and supply chain.
• Educated to Bachelor or Master degree level in Business Administration/Engineering/Chemistry discipline or equivalent level.
• Knowledge of the Lubricants/Chemical industry is an advantage.

Skills, Knowledge & Experience

• A well-developed sense of urgency is required
• Computer literate, advanced level in Excel.
• Speaks and writes English at a professional level.
• Proven experience in project management & ability to complete projects in timely manner.
• Good balance of general customer service and relationship management skills. Basic knowledge of the shipping industry is preferable.
• Ability to meet deadlines through good time management and planning.
• Strong decision-making skills.
• Strong and effective negotiation skills.
• Active listening skills.
• Excellent teamwork skills and experience in working with multi-discipline/multi-cultural teams.

Personal Attributes

• Work proactively with minimal supervision (autonomous).
• Strong service orientation - demonstrating the ability to set and maintain high standards of customer service.
• Excellent teamwork encouraging and respecting the contribution of others and volunteering information and ideas.
• Strong interpersonal understanding with an awareness of different cultures within the customer base, team and organisation.
• Ability to work under pressure and to a deadline within a demanding/fluctuating workload and operating environment.