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Posted Date :

14 Mar 2024

Function/Business Area :

Procurement & Contracts

Location :

Navi Mumbai

Job Responsibilities :

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• Preparation of Expression of Interest (EOI) for prequalification of Bidders.
• Monitor the responses of EOI.
• Follow up with the prospective vendors for submitting Responses of EOI.
• Coordinating with project teams for Vendor qualification criteria
• Acquainted with general Terms and Conditions of Purchase and Contracts.
• Preparing and Issuance of RFQ to the shortlisted Bidders as per the procedures.
• Follow up with the Bidders for receiving the bids.
• Coordination with Projects/Detail engineering Contractors and bidders to resolve all technical queries.
• Coordination with legal, commercial and HSE to resolve legal, commercial and HSE queries.
• Opening of the technical bid and forwarding the same to Project for evaluation.
• Coordinating with project team in getting technical evaluation from Project team.
• Getting approval of technically qualified bidders from Operating committee.
• Opening of Commercial bid in present of commercial.
• Reviewing Commercial offers. Obtain clarifications wherever required from bidders.
• Prepare and evaluate the commercial bid comparative.
• Commercial negotiations with bidders after receipt of technical bid evaluation received from Projects.
• Obtain commercial concurrence.
• Preparing contract documents.
• Follow up for PO acceptance and participate directly or through expediting group for follow up for drawings and documents.
• Coordinate inspection with Third Party Inspection.
• Expedite with the vendors and ensue timely deliveries are made as per agreed delivery period.
• Ensure timely payments to vendors.
• Coordinate with the site for after sale services/performance test required.
• Assessment of vendor#s performance.
• Coordination with Traffic & Logistics

• To assist in procurement & contracting for current and upcoming projects in Oil & Gas related to Offshore subsea installation Services in compliance with PSC procurement & contracting procedures and company guidelines and policies.

• Co-ordinating and liasioning with all cross functional teams like Technical, FC&A, Legal, Taxation, Imports, Shore-base, etc. to ensure contract placement and delivery of goods/services as per project timelines and targets.

• Assist in preparation of Expression of Interest (EOI) for prequalification of Bidders, monitor EOI responses and follow up with bidders and coordinate with project teams for Vendor qualification criteria/vendor selection etc.
• Assist in preparing and issuance of RFP as per the procurement procedures, coordinate with technical team and Bidders to resolve all technical & HSE queries.
• Assist in discussion & closure of Exception & Deviations to RFP terms and conditions by coordinating with legal & commercial team and Bidders.
• Co-ordinating with technical team in getting technical bid recommendation, assisting in reviewing & evaluating commercial offers and assist in commercial negotiations with Bidders and obtain commercial concurrence.
• Prepare necessary approval notes (internal/external) for getting approval from various stake holders including Operating Committee/Management Committee as per procurement procedure and prepare LOA, final PO/Contract documents.
• Expedite with the Suppliers / Service Providers to ensure timely deliveries as per agreed delivery period / mobilization schedule to ensure timely mobilization.
• Post-award Contract Administration with Supplier/Service Provider in co-ordination with internal teams namely technical, imports & logistics, shore-base / site, FC&A and legal teams, assist in handling internal and external Audit and close out of PO/Contracts.
• Knowledge of SAP/MM module etc. and ordering & making the appropriate entries in SAP system

Skills Required (Knowledge and Skills)

• Well acquainted with general Terms and Conditions of Purchase and Contracts.

• Good judgment, conceptual and analytical abilities with strong commercial acumen.

• Good written and oral communication in English.

• Able to manage multiple interfaces (with internal & external stake holders).

• Maintain objectivity and confidentiality, high degree of integrity.

• Result oriented with networking and relationship building skills.

Qualification:

• BE/B Tech (Petroleum/ Mechanical preferred).

Experience:

• 4-6 years relevant experience in Procurement & Contracts, Operation & Maintenance, Project , planning preferably in Oil & Gas.

Should be very well versed in techno-commercial discussions and contract management.

Education Requirement :

• B.E/B. Tech Civil/Mechanical

Experience Requirement :

Experience range 3 to 6 years in Project Procurement in Oil & Gas/Refinery Complex.

• MPRE/MMPRE/AMPRE/MBA will be an added advantage.

Skills & Competencies :

• Knowledge of SAP/MM module is must.
• Knowledge of Import/Export processes.
• Knowledge and Clarity on Incoterms Good written and oral communication in English.
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