Job Description

We are looking for Buyer Procurement In BangalorePositions : Buyer ProcurementExperience : 9 to 10 YrsLocation : BangaloreManage sourcing and procurement of the admin related activities i.e., Housekeeping, catering, event management, and miscellaneous purchase rainy coat, shoes, umbrella etc., and develop & sustain vendor relationships, negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements. Candidates with experience in Indirect and share Service Procurement will be preferred.Techno-Commercial Strategy and Initiatives- Understand the Techno-Commercial strategy and plan for CPO / BU- Take necessary actions in own area of work to implement strategic initiatives (Group- wide/ CPO specific BU specific) as per planPurchase Requisition (PR) Review- Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR.- Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)Strategic Sourcing for Capex, Opex, Bulk Material & ServicesContribute to the strategic sourcing process by participating in activities such as:- Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category- Preparing the request for information (RFI) document for bidder evaluation- Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement, or recommendations from other teams)- Preparation of the Request for Proposal (RFP) document- Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors.- Technical and Commercial bid evaluation of vendors- Conducting fact-based negotiations/e-auctions with shortlisted bidders- Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DOAContract Preparation and Order Placement- Prepare contract document as per stated protocols & standard templates- Set up the approved contract record within the ERP system, using the appropriate system steps and functionality.- Maintain the contract document for future reference as per defined document management policy.- Send the contract to vendor and all identified stakeholders.- Collate the Advance Bank Guarantee / Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements.Procurement through Rate Contracts:- Based on approved NFA, prepare, review and issue rate contracts- Prepare master outline agreement (OA) in ERP system based on rate contract.- Prepare PO / SO for procurement under valid rate contract.Post Order Management- Prepare Billing Break Up and get it uploaded in SAP, if applicable- Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery.- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.- Facilitate closure of contracts and take necessary actions.- Manage inbound logistics services for other Ex-Works Domestic Supplies- Execute contingency plans in case of immediate business requirementsSupplier/ Vendor Identification and Onboarding- Coordinate with newly identified vendors to send information / documents in predefined forms for evaluation.- Prepare vendor evaluation criteria for the category in consultation with quality, engineering, and project management & control departments.- Check details of forms submitted by vendor for their completeness and validity of documents.- Coordinate with Quality/Engg /User team for vendor assessment if required.- If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor.- Populate required data and documents into MDG/Ariba system to get vendor code created in SAP.Supplier/ Vendor Performance ManagementContribute to performance evaluation, management, and development planning of suppliers/ vendors for assigned category by partaking in activities such as:- Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated.- Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment- Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level.- In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters- In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement.Supplier/ Vendor Engagement- Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business.Data Analytics- Assist in collation and analysis of data related to various procurement activities (e.g., commodity analysis, supplier debugging, etc.) for respective categories.- Identify and seek opportunities to improve efficiency and value by analyzing data.- Contribute to action planning and implementation based on data analytics performed for assigned categories.- Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register).- Provide support in evaluation and prioritization of the identified risks on their likelihood, impact, and controllability.- Contribute to the preparation of risk mitigation plan and update of the category risk register.- [No.] PR Pendency as per applicable SLA- [INR] PR Pendency as per applicable SLA- % adherence to budget allocated for assigned category purchase as per plan- Percentage adherence to purchase lead times.- Reduction in costs through localization of buying- Reduction in costs on account of alternate sourcing- Reduction in costs due to VA VE (Value Analysis Value Engineering) initiatives- Adherence to the purchase related SOPs- Adherence to timelines for preparation and submission of purchase related MIS- Adherence to TAT for responding to queries of Internal Departments/ Vendors.- Adherence to TAT for issue of purchase orders- Adherence to timelines for preparation and submission of Department MIS- Adherence to Department SOPs- Accuracy and comprehensiveness of purchase related documentation- Contributions made to Knowledge Management initiatives in the Department per year.- For assigned category/ categories- [%] Assessment of capability of existing/potential suppliers as per the plan.- [%] Implementation of countermeasures by the suppliers to augment their capabilities.- [%] Adherence to the SLAs by the suppliers.- [%] Release of supplier payments as per the timelines.EducationBachelor\'s degree in in any discipline, preferably with MBAGeneral ExperienceMore than 9 years of experience in admin related procurement - Housekeeping, catering, event management, and miscellaneous purchase - raincoat, shoes, umbrella etc.,Technical Experience- Hands-on experience in executing contracts and entering, into commercial transactions for Soft and Shared Service Contact Management.- Experience in working with e-procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.)- Demonstrate methodical and precise approach towards commercial and contractual execution.- Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship managementBasis the type of Category/ Categories, knowledge and experience of Admin and HR procurement/contract management may be required.

Engineeristic