Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youxe2x80x99ve got deep experience in commercial real estate, skilled trades or technology, or youxe2x80x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Front Office Executive
Work DynamicsWhat this job involves:Serving on the front lines of customer serviceAre you a people person who can make daily interactions such a breeze?In this role, youxe2x80x99ll be in charge of one of the busiest places in the officexe2x80x94the front desk. Constantly on the go, youxe2x80x99ll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression.Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour.You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception.Front Desk Executive -

• Reception/Visitor Management -Greet guests followed by entry formalities and directing them to the employees as per their appointment

• Answering the Phone

• Answer all incoming calls and redirect them to designated employees or keep messages

• Travel Management w.r.t local Hotel Booking, Cab booking through Company registered vendor

• Maintaining proper and detailed Documentation

• Handling Soft Services xe2x80x93Cleaning and upkeep of premises, ; Store, Vendor & Pantry Service; Garbage & Waste Disposal, Front Office Management, Office Support, mail room management, Travel Desk, Stationery Management, Scrap disposal, Inventory Management

• Insured teamwork follow as per scheduled -- Day to day housekeeping & maintenance requirements of facilities and equipmentxe2x80x99s for the clients and ensuring the completion of related schedules. Also keep record Attendance, Invoice etc;

• Handling People Management, Employee Retention and Employee Engagement

• Sensitizing importance of effective communication

• Attending unscheduled Maintenance Requests and Housekeeping Requests

• Doing Conference Room Administration

• Event Management (E.g. Organizing Meeting room, Snacks, Lunch and Dinner for groups )

• Arranging stationery for employees based on requests

• Printing and Stationary Requirements

• Mailroom Management-incoming and outgoing courier/material

• Preparing MIS, MMR, Reports, Budget, Evaluation of Vendor activities on Score Card, etc.

• Preparing monthly report, accomplishment report. Maintaining risk register & try to close issue on priority.

• Initiating saving activity to control the operation cost of the organization.

• Assisting for timely certification of vendor/client bills and payments. Keep track on receiving bills from vendors & entering it in the register. Take approval from authorities & forward it to accounts

Being at the heart of the businessMaintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations.Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youxe2x80x99ll be expected to develop policies and procedures needed for all functions in the reception. As needed, youxe2x80x99ll also take part in managing conference rooms, events, flower arrangement coordination, and others.Sound like you? To apply you need to be:A highly skilled professionalYou should be a graduate in any discipline and have one to five yearsxe2x80x99 experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youxe2x80x99re familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.A client service champA strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffxe2x80x94regardless of their levelxe2x80x94and their demands? An outstanding multitasking talent also provides a perfect complement to your skill set.What we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!Location:On-site xe2x80x93Pune, MHJob Tags:If this job description resonates with you, we encourage you to apply, even if you donxe2x80x99t meet all the requirements. Wexe2x80x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLxe2x80x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (xe2x80x9cJLLxe2x80x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process xe2x80x93 including the online application and/or overall selection process xe2x80x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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