Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



What this job involves:

Providing onsite support

• Checking and verifying of all invoices received from vendors.
• Invoice tracking on a daily basis against the relevant GL codes for proper accounting
• Follow up with multiple spoc for invoice approvals and clearance
• GR activity for Principal vendor invoices before cut off (Daily till 16th of the month)
• PO and budget update in tracker
• Daily query update to JLL FM team on POR (PO process ) and approvals. POR will be shared by ops team to FSC
• Update pending invoices and communicate respective team on status
• Update tracker on a daily basis for PO, Invoices and vendor invoice status
• Coordinate with team for timely submission of invoices.
• Scrutinise invoices for correctness acknowledged by ops team based on delivery, service, billing terms, etc.
• Submitting the Non-Principal (Utility & PO invoices) to Accounts payable team and tracking the same till


invoices reflects in Google tool

• Information to team/vendor on rejection invoice and follow up till the correct invoice is processed


WeeklyTask

• Weekly checks on vendor payment and update Finance lead on pending payments to vendors
• Weekly check on Open GR or unmatched invoices
• Weekly check with P2P team on Non Principal vendor payments ( Including Utility)
• Tracking of Open PO and closer activity to FSC team
• Raising the Tickets to p2p@ for a couple of reasons. (for that reason payment request & invoices not found in


the system)

Monthly Activity

• Raising PRF process for all non PO invoices like guest house rental, utility
• Coordinate with team for timely submission of monthly accruals/Forecast, collate and analyze data and update


the same to client

• Monthly catch up with Google FM team for site wise break up
• Training team / new members on invoice processing and PO raising method
• Updating forecast template for discussion with client post coordination with JLL FM team with comments onforecast
• Updating forecast in Tracker post approval from Google FM in forecast discussion
• Updating accruals in Trackers post confirmation from JLL FM team
• Obtain No Due certificates from all vendors on a quarterly basis to ensure "zero" outstanding
• Maintain all contracts in line with the rate cards and P2P process.
• Updating comments against recon file on a quarterly basis
• Monthly reports:
• Update Accruals for Principal vendor on a monthly basis within defined timeline
• Preparing data and sharing the same with JLL FM team for MMR
• Updating details for Monthly MIS which is shared by Finance lead along with comments against the variance
• Update the major variance comment seen on month end against the variance report
• Confirming cost allocation to map with Google GL code to Finance lead for month end JV activity
• Comment on Open GR at month end and open PO and invoices


Meeting the clients' facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more

than happy to work with you. In this role, you'll be responsible for working closely with clients and suppliers onsite to

identify their facility-related enquiries and requirements such as follows : -

• Accuracy in processing of invoices.
• Zero pending invoices for processing
• Zero invoices rejections
• Minimize the TAT for processing of all invoices.
• Maintaining +/-2% variance as agreed with client
• Maintaining monthly books closure activity with variance report on a monthly basis
• Vendor payments on time and NDC activity


Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.