Job Description

Do you have initiative, flexibility, and a strong desire to impact and influence the day-to-day business needs of a high-functioning team? Do you enjoy working with an energetic and collaborative admin team? If so, then we are looking for you to join us on the Surface Team as a Business Administrator.The Surface team is lighting up Microsoft experiences with the next generation of devices. A fundamental part of our strategy is having desirable and powerful devices that enable the experiences people want and elicit their excitement. The Surface business is growing rapidly, and we are looking for an experienced Business Administrator to support our managers and team. This role will take on a variety of tasks while working in a dynamic environment. The ideal candidate will have great attention to detail, be able to proactively anticipate needs and shift priorities quickly, be self-motivated, self-aware, and have a sense of responsibility.This role will be supporting a complex calendar for GM, as well as providing support for several international teams.Microsofts mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.Responsibilities:

• Proactively managing a GM calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leaders priorities and commitments
• Planning and coordination of domestic and international travel plans
• Partnering with a team of business administrators to support the organizations T&E budgets, employee onboarding, and offboarding.
• Assisting with headcount management, vendor account management and onboarding and distribution and security group ownership and management
• Timely and accurate reconciliation of expenses, ensuring employees expenses comply with company policies and appropriate category of spend.
• Team support includes space management, office moves, new hire set up and onboarding and procurement of equipment and supplies and organizing, managing and facilitating teams events.
• Maintaining manager and group information with confidentiality.

• Effectively communicating and building relationships with the business support community and business leadership

• Influencing and embracing cross-functional/cultural teams

• Ensuring compliance with Microsoft and team policies and procedures

• Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls, AMA and technical reviews of various varieties

• Business Operations : Proactively manage budget and accounting processes for the team, anticipate procurement needs, vendor management all while working in a rich environment with a variety of support teams RE&F, HR, Finance, etc. Identify, recommend, and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams
• Executive Support : Support executives travel itineraries, calendar, expenses, etc. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive
• Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.
• New Hires and workforce planning: Help in making sure new hires are setup and productive on the day they land by being pro-actively taking care of their access, hardware, IDs and other relocation logistics as required. Update and maintain organizational distribution lists, org charts and reporting and serve as the single point of contact for onboarding/exit processes and formalities.
• Asset Management: Responsible for keeping track of all physical assets in the team, procurement and disbursement per policy and budget.

Qualifications:Required Qualifications

• 4+ years of proven relevant work experience
• A great attitude and positive approach to people and tasks
• Effective written and verbal communication skills, including teamwork, facilitation, and negotiation.
• Should have experience managing executive visits, team events, budgeting, vendor management, procurement and asset management.
• Maintain the confidentiality of highly sensitive material with tact and professionalism.
• Ability to react with appropriate urgency to situations and requests.
• Strong attention to detail with strong problem-solving and troubleshooting skills.
• Strong organizational skills
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
• Able to solve complex problems when they occur.
• Proficiency with Microsoft software, including Microsoft Office and Outlook

Preferred Qualifications

• 2+ years prior MS experience, proficient with MS internal tools
• BA/BS degree is desirable but not required.
• Project management experience

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the .

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