Building Operations, Facilities Services

Year    New Delhi, India

Job Description


Facility Executive

REPORTING TO

Facility Manager (FM)- Noida

DIRECT REPORTS

None

POSITION GOALS

  • To provide accounting support to the Facility Management team assigned.
  • To provide administrative support to FM for site teams
  • To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
  • To achieve financial and other targets given by Facility Manger.
  • Achievement of the service level agreements.
DUTIES & RESPONSIBILITIES
  • Tracking of Facility Operating Expenses
  • Processing of all invoices for payment
  • Liaison with the client Finance team
  • Tracking, verifying and filing all JLL and Facility related invoices
  • Client billing / invoicing and follow up payments by clients.
  • Monitoring of Housekeeping related activities
  • Vendor management
  • Arrangement of all consumables and supplies for Client / VIP visits
  • Interfacing with the pest control for carrying out the pest control activities at the facility.
  • Monitoring the mail room activities
  • Preparing the Daily/Weekly and Monthly reports
  • Collecting all documents from the vendor for compliance audit
  • Interacting with the Housekeeping vendor.
  • Taking facility rounds and find out snags and logging complaint with the Help Desk.
  • Follow up and close the complaint logged.
  • Effectively manage Facility team to ensure an on time deliverable system.
  • Effectively manage Facility team to ensure an on time deliverable system.
  • Routinely Inspect all services to ensure performance measures are being maintained
  • Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
  • Ownership of the Day to day administration, including reports generation of the stocks tracker.
  • Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
  • Inspect the turn out and attendance of the staff and sign the shift register
  • Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
  • Ensure that the caterers are maintaining highest standards of hygiene in the services area
  • Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
  • Communicate to the FM all incidents issues and pending problems
  • Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
  • Prepare weekly shift rosters.
REPORTING
  • Preparation and submission of weekly FM Meeting Minutes
  • Preparation and submission of FM template report to the client and other reports as required
  • Preparation and submission of Monthly management report and Daily reports
  • Preparation and submission Facility related consumables, Consumption report.
  • Preparation and submission of SLA report.
Vendor Management
  • Managing and Monitoring Vendor services and ensure adherence to SLA\xe2\x80\x99s
  • Conduct vendor meetings on a monthly basis and review performance.
  • Processing of Vendor invoices.
KEY PERFORMANCE

MEASURES
  • Reports on time
  • Accurate billing and invoicing
  • Zero stock out situations
  • Maintain high standards of Housekeeping of the Facility.
Location:

On-site \xe2\x80\x93New Delhi, DL

If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Job Detail

  • Job Id
    JD3255830
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    New Delhi, India
  • Education
    Not mentioned
  • Experience
    Year