Job Description

Grade : G6 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 12 months Job Posting : Jul 3, 2024, 2:24:10 AM Closing Date : Jul 24, 2024, 4:59:00 PM Primary Location : India-Jamnagar Organization : HQ/TMC WHO Global Centre for Traditional Medicine Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. OBJECTIVES OF THE PROGRAMME



The office of Director TMC coordinates, guides, and oversees the programmatic and administrative cohesion of the Department, ensuring optimum delivery of services and output in line with Governing Body resolutions, the General Program of Work and the Program Budget and utilizing available resources. The office also aims at achieving synergies between individual units, departments and programs including implementation in compliance with the Internal Control and Regulatory Framework of the Organization.



DESCRIPTION OF DUTIES



Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. The incumbent reports directly to the PMO and contributes to both financial and administrative operation as for budgetary and financial transactions in the implementation of programmes. This includes provision of goods and services, general administration, operational planning, monitoring, and reporting on a timely basis. The position also assists in the daily and routine operations of the TMC Director's Office. Primary Focal Point for budget and finance matters:


• Administer the e-Imprest system, scrutinize, and select data from variety of sources, ensure accuracy in calculations and attachment of necessary supporting receipts of payments and authorizations. Review, process and monitor of e-Imprest GL's and all e-Imprest transactions with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records in compliance with financial procedures and WHO rules and reply to auditors' queries.
• Initiate, verify and process financial transactions and payments for TMC related to staff and affiliates costs, purchase orders, local purchases, etc, based on authorizations received.
• Reconcile TMC cash books and justify any difference in reconciliation; prepare cash counts and reconcile with the cashbook on a monthly basis.
• Assist the PMO with preparation of budget allocations and funds distributions based on previous budget allocations and rates of historical implementation.
• Responsible for reviewing and flagging deadlines and or escalating urgent issues to the attention of the PMO.
• Assist in providing budgetary and financial guidance and advice to colleagues at all levels ensuring consistent, correct and appropriate application of the Internal Control and Regulatory Framework. Monitoring compliance, reporting and analysis:
• Assist the PMO with monitoring of programme implementation by consolidating data and providing analysis from the ERP system.
• Participate in regular and periodic checking of funding gaps within units in the Department and assist in providing input for the use of available resources to meet current staffing and activity plans.
• Assist with verifying accuracy, consistency and integrity of financial data and information for donor and other reporting purposes including but not limited to budget cost estimates in proposed agreements and proposals.
• Review financial and budgetary transactions for compliance and within delegated authority of the position holder.
• Keep delegations of authority up to date.
• Review budget and cost variances and reconcile differences within budget ceiling allocations, planned costs and funding gaps.
• Initiate, consolidate and prepare periodic reports on the budgetary situation, implementation rates and special financial reports; prepare detailed cost estimates and participate in budget analysis and projections as required.
• Initiate correspondence and answer queries related to assigned area of work, operational planning and workplans
• Support work planning activities for department, monitoring implementation on a routine basis.
• Assist the technical units within the Department with workplan creation, revisions and maintenance undertaking the approval processes ensuring their operationalization based on PRP guidance.
• Assist with the HR planning, creation, and management of positions in the HR Plan and adjustment of post cost averages and other position parameters as the case warrants within the Department.
• Performs all other related duties as assigned.





REQUIRED QUALIFICATIONS



Education



Essential : Completion of secondary school.



Desirable : Accounting or programme management or business courses.



Experience


Essential :



• A minimum of 8 years of practical experience relevant to the position, with increasing levels of responsibility.
• Experience using WHO Global Management System or other ERP systems.





Desirable :


• Experience in WHO or another UN organization.





Skills


• Demonstrated skills and knowledge in budget, finance, and procurement with the ability to produce and analyze data and recommend appropriate actions.
• Mature judgment and ability to detect shortcomings and anomalies and recommend remedial actions in line with WHO financial rules and regulations.
• Very good knowledge and skills in the use of modern integrated ERP systems.
• Ability to work under pressure with tight deadlines.
• Sound judgment, integrity and tact in dealing with others.





WHO Competencies


• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources





Use of Language Skills



Essential : Expert knowledge of English. Expert knowledge of Hindi.



Desirable : Intermediate knowledge of UN Languages.



REMUNERATION



WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,423,617 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.



ADDITIONAL INFORMATION


• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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