Job Description

Job Title: Back Office Executive

Location: Sector 2 Noida

About the Company:

Aaryan Ventura Pvt.Ltd. is a leading Electrical Trading Business, committed to providing top-tier products and services to our clients. We are looking for a dedicated Back Office Executive to support our operational teams and ensure seamless communication between vendors and customers.

Role Overview:

We are seeking a detail-oriented and proactive Back Office Executive to manage vendor and customer communications, handle quotations, process purchase orders, and ensure timely delivery and dispatch. The ideal candidate will be organized, efficient, and comfortable handling multiple tasks simultaneously while maintaining high standards of accuracy.

Key Responsibilities:

• Vendor & Customer Follow-Up: Maintain communication with vendors to obtain quotations for products/services required by customers. Follow up with customers to provide quotes and ensure timely responses.
• Quotation Management: Gather and compare quotes from multiple vendors, ensuring the best options in terms of cost, quality, and delivery. Communicate the finalized quotes to customers accurately.
• Order Management & Purchase Orders: Follow up with customers to confirm orders and generate Purchase Orders (POs) based on customer requirements and vendor quotes.
• File Management & Documentation: Maintain organized records of vendor quotations, customer communications, POs, and all relevant documentation. Ensure easy retrieval of records for future reference.
• Drawing & Approval Follow-Up: Coordinate with customers to obtain approval for technical drawings, designs, or other specifications. Ensure all necessary approvals are received before proceeding with orders.
• Dispatch Coordination: Liaise with the logistics team to ensure timely dispatch of orders. Follow up with customers regarding order status, delivery schedules, and tracking information.
• Reporting: Maintain and update status reports for open orders, pending approvals, and dispatch timelines to ensure smooth workflow and deadlines are met.

Key Qualifications:

• Proven experience in a back-office or administrative role, preferably in a [relevant industry, e.g., manufacturing, retail, construction, etc.]
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), and experience with ERP software or similar tools is a plus.
• Ability to multitask, prioritize, and manage time efficiently.
• Strong communication skills, both written and verbal, to interact effectively with vendors, customers, and internal teams.
• Ability to work independently and as part of a team.
• A proactive, problem-solving mindset with a focus on customer satisfaction.
• Experience in preparing Purchase Orders, handling quotations, and dealing with vendor/customer inquiries is highly desirable.

Who You Are:

• You're a highly organized and detail-oriented individual who thrives in a fast-paced environment.
• You have excellent follow-up skills, ensuring nothing falls through the cracks.
• You are comfortable using technology to manage documentation and streamline workflows.
• You are proactive, with a strong sense of ownership and responsibility for managing tasks from start to finish.
• You have strong interpersonal skills and are able to manage relationships with vendors and customers effectively.

Why You Should Apply:

• Be part of a growing, dynamic team in a fast-paced industry.
• Work in an environment where your contributions directly impact the efficiency and success of the business.
• Competitive salary and benefits package.
• Opportunity to learn and grow within the company with ongoing training and development.

Job Types: Full-time, Permanent

Pay: From ?30,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person