Back Office Coordinator
Year Lucknow, Uttar Pradesh, India
Job Description
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Summary:We are seeking a highly organized and efficient Back Office Coordinator to join our team. The ideal candidate will be responsible for managing and coordinating administrative and support activities to ensure smooth operations within the back office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.Key Responsibilities:
- Administrative Support:
- Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate departments or individuals.
- Data Management:
- Maintain and update databases and records with accurate information.
- Ensure data integrity and confidentiality.
- Coordination and Communication:
- Serve as a liaison between front office and back office staff to facilitate effective communication and coordination.
- Coordinate with vendors, suppliers, and external partners as needed.
- Document Management:
- Organize and maintain physical and electronic files, ensuring that documents are easily accessible and properly stored.
- Assist in the preparation, editing, and formatting of documents, reports, and presentations.
- Process Improvement:
- Identify and implement process improvements to enhance efficiency and productivity within the back office.
- Develop and update standard operating procedures (SOPs) for back office tasks.
- Inventory and Supplies Management:
- Monitor and manage office supplies and inventory, ensuring that necessary supplies are ordered and stocked.
- Coordinate maintenance and repair of office equipment.
- Financial Support:
- Assist with basic financial tasks, such as processing invoices, tracking expenses, and preparing financial reports.
- Collaborate with the finance department to ensure accurate and timely processing of financial transactions.
- Education:
- An Associates or Bachelors degree in Business Administration or a related field is preferred.
- Experience:
- 2+ years of experience in an administrative or coordination role.
- Experience in a back office or support role is a plus.
- Skills:
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in data entry and document management.
- Preferred Qualifications:
- Familiarity with office management procedures and basic accounting principles.
- Experience with data management and database software.
- Strong problem-solving skills and the ability to work independently.
- Office environment with standard working hours.
- May require occasional overtime or flexibility to meet deadlines.
- Day shift
- Performance bonus
- total work: 1 year (Preferred)
- English (Preferred)
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Job Detail
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Job IdJD3325026
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationLucknow, Uttar Pradesh, India
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EducationNot mentioned
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ExperienceYear