Job Description

Lead the operations of showroom and warehouse utilization effective stacking practices. Take care of Vehicle, Office, Store, Electrical / Generator Room.

Ensure to strictly compliance of ABC Group policies and procedure in showroom.

Maintain and update all forms and templates of business functions were ever required.

Monitor employee attendance such as Attendance excuses, Emergency Exit and visitor log book.

• Mess Management for the showroom such as canteen timing, food Menu preparation, purchase coordination with helper like cooking Gas, Fire Wood, Fish/Meat, Vegetables, Spices Etc.,
• Printing & Stationary (Purchase Order form) & Centralize -

a) Collect the purchase order form, maintaining register.

b) Co-ordination with venders, housekeeping materials, stationary materials

• Electricity & water consumption management -

Consumption of electricity & water, maintenance of water purifier.

• Meeting Coordination with line manager Monthly, product wise, department wise, skip level, DOMM / WOMM / MOMM / QOMM /YOMM.

Coordinate Corporate Gift distribution and maintain proper register.

Ensure Vehicle Management on daily basis such

Fuel, GPS tracker, daily logs, cleaning, maintenance

• Go down Inspection -Twice in a Week
• Maintain Legal assets such as organization seal, organization information's pen drive, and Letter head.
• Ensure all kind of insurance renewal or new insurance coverage for Vehicle, building, workers (masons, plumbers and painters), renewal and update new beneficiaries, claim, follow up.
• Handle customer complaints, legal issues, and general problems and digital tracker for the same.

Maintain workplace hygiene to avoid exposure of health infections

• Ensure strict compliance of organization code of conduct and business ethics in workplace.
• Coordinate and support for all man power requisition with group HR dept.
• Manage all employees including third party manpower employees.
• Coordinate employee onboarding procedures.
• Maintain employee master data file digitally.
• Ensure organization charts are updated and approved by the management.
• Maintain updated job descriptions for all the position in the showrooms with employee acknowledgment.
• Coordinate of opening new salary bank account for new joiners.
• Maintain and update employee personal files with copies of issued letters by employee acknowledgement signature.
• Complete employee performance evaluation programs on time.
• Complete all new joiners' probation review forms and provide the probation complete letter to employee with constructive feedback with area of improvement.
• Enroll employees into ESI, EPF, LWF, Group Insurance, and Welfare Fund Creation Kshemanidhi (loading & unloading).
• Maintain and keep record of employee turnover.
• Ensure all resignation must be with hard copy signed submission.
• Ensure strict compliance of organization code of conduct and business ethics in workplace.
• Coordinate and support for all man power requisition with group HR dept.
• Manage all employees including third party manpower employees.
• Coordinate employee onboarding procedures.
• Maintain employee master data file digitally.
• Ensure organization charts are updated and approved by the management.
• Maintain updated job descriptions for all the position in the showrooms with employee acknowledgment.
• Coordinate of opening new salary bank account for new joiners.
• Maintain and update employee personal files with copies of issued letters by employee acknowledgement signature.
• Complete employee performance evaluation programs on time.
• Complete all new joiners' probation review forms and provide the probation complete letter to employee with constructive feedback with area of improvement.
• Enroll employees into ESI, EPF, LWF, Group Insurance, and Welfare Fund Creation Kshemanidhi (loading & unloading).
• Maintain and keep record of employee turnover.
• Ensure all resignation must be with hard copy signed submission.
• Coordinate for separation formalities and Full & Final settlement preparation.
• Ensure to provide Training New Product, on job Training (OJT), Orientation, Process Flow Changes.

Rent Agreement Documentation & Updation (showroom and warehouse)

RC, Tax, Fitness, Pollution, Insurance Certificates & Updation, Cancel hypothecation at the time of loan closing.

Land, Showroom Building, Warehouse Building (Adhaaram, Kacheett)

Land Tax, Building Tax, Professional Tax (Employee and Employer )

Renewal of Legal Metrology Equipment's, municipal license, trade license, HT connection, fire and safety renewal, stock, and building.

Periodical Payments Of Electricity, Water, Telephone Bills

Ensure to maintain PF, ESI, Payroll, Muster Roll.

Maintain company asset register and tracker such as Phone, Tag, Vehicle, Laptop, Locker Key, Pen drive, Seal etc..

Purchase new assets (furniture, IT equipment's) with approval of operation manager.

Selling old assets with approval of operation manager, if required

Sales Co-ordination

- Dept. Wise, product, brand wise planning, branch wise

- Dept. Wise, staff, product, architect, engineers, contractors, workers

- Consistently review sales target with sales dept.

New product display, brand level, laying standards, Technical and oral. Weekly once.

Follow up Outdoor sales, projects, customer query follow up with marketing team, customer data collection and maintain digitally.

Coordinate and support all Business promotional activities, workers meet, product launch, festival promotions & all other events.

Review all customer complaints and sales leads weekly basis

Organize Employees Meet, Instant Events,

Organize all ABC Group calendared festival celebrations (Decoration, Food, Dress Code)

Arrange Achievement Felicitation program

Events Planning, Venue Confirmation, Food Planning, Gift, Participants List,

Entertainments, Vehicle"

"All Or Any Gift Supplying With List - Customers, agents (A, B, C, D & E), Well Wishers, Staff, Institutions And Departments"

Coordination with Exhibitors, Output Evaluation, event budgeting, Implementation.

Take Quotation as per requirements.

Monitor Payments and maintain Guarantee and AMC documents.

Ensure to complete Periodical Service And Payments (Generator, Ac, Inverter, UPS, Epbax,

CCTV Other Electronics Items)"

Coordinate and rectify all Building Maintenance like Repairs, Painting, electrical, Lift carpentry and take necessary precautions during rainy season

Ensure to train the team members, coach and mentor High Potential Employees for the retention and career pathing.

Maintain high customer satisfaction pre & post sales.

Provide 100% swift service availability to meet customer needs on incase of urgency.

Establish inside and outside organization core values as below;

Relationship for Life

Customer Service and Satisfaction

Futuristic & Innovative

Teamwork for excellence

Responsible & Result Oriented

Win-Win Cooperation

Bachelor's degree in business administration

5+years above experience in an office Administration.

Proficiency with MS office Applications and ERP

Ability to meet sales targets and organization goals.

Familiarity with industry's rules and regulations

1. SKILLS / BEHAVIORAL COMPETENCIES

• Project management
• Coaching
• Supervision
• Quality management
• Results driven
• Handles pressure & Excellent organizational skills
• Sales Planning

Job Type: Full-time

Pay: ?22,000.00 - ?25,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Payyanur, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)
• Management: 1 year (Preferred)