Job Description

BACKGROUND
The Hans Foundation, established in 2009, is a Public Charitable Trust that works for the improvement of quality of life for underprivileged communities across India through Health, Education, Livelihood and Disability sector interventions. THF undertakes direct implementation of projects on the ground in addition to providing funding support to not-for-profit organizations in India through its donor - RIST, USA. THF's Strategic planning focuses on key areas of its work with the aim of addressing the key issues of poverty alleviation, economic inequalities, and 360 impact on the quality of life through social development programs. THF's programs are majorly implemented in the most rural and under-developed areas in the country. Over the years, THF has expanded its charitable activities in collaboration with State and Central Governments, institutions, corporates, academia, and non-government organizations for sustainable interventions to achieve scale and economy. The interventions implemented by the foundation range from grass root level to national level programs. GENERAL Location of Job: Mandi-Himachal Pradesh Type of Employment: Contractual No. of Position : 01 Reporting to : Programme Manager - Himachal Pradesh
1. JOB PURPOSE
We are seeking a highly skilled and experienced individual to fill the role of The Associate -Administration. The Individual would be mainly responsible for administrative tasks and procurement processes, ensuring seamless operations and timely acquisition of resources. Supporting organizational goals by maintaining accurate records, optimizing vendor relationships, and facilitating cost-effective purchasing decisions.
2. KEY ACCOUNTABILITIES • Oversee and manage administrative functions including office supplies, equipment maintenance, and facility management.
• Monitor and manage office budgets, expenses, and financial transactions.
• Ensure compliance with regulatory requirements and company policies in all administrative activities.
• Implement and maintain office policies and procedures to promote a productive and supportive work environment.
• Serve as a liaison between management, staff, and external stakeholders, facilitating communication and collaboration.
• Coordinate travel itineraries, transportation, and accommodation arrangements for employees, ensuring cost-effectiveness and adherence to company travel policies.
• Develop and implement procurement strategies to streamline purchasing processes and reduce costs.
• Ensure compliance with company policies, regulations, and ethical standards in all procurement activities.
• Analyze purchasing trends, supplier performance, and market conditions to identify opportunities for process improvement and cost savings.
• Maintain accurate records of purchases, contracts, and vendor agreements.
• Collaborate with other departments to assess their procurement needs and provide effective solutions.
• Monitor inventory levels and coordinate with vendors to maintain optimal stock levels.
• Resolve any issues or disputes with vendors or internal stakeholders promptly and effectively.
• Continuously evaluate and optimize procurement processes to enhance efficiency and effectiveness.
• Any other task assigned by the supervisor.


3. OTHER INDICATIVE REQUIREMENTS Educational Qualifications • Bachelor's degree in any field required.
• Preference will be given to candidates with a Master's degree in administration/Procurement or related field.

Functional / Technical Skills and Relevant Experience & Other requirements (Behavioral, Language, Certifications etc.) • 4-6 years of experience in administration profile is must. Experience having in NGO will be preferred.
• Efficient in handling admin office work and computer proficiency (particularly in Microsoft Word and Excel).
• Experience in Fleet management and vehicle maintenance.
• Must be comfortable in a highly collaborative, consensus-oriented environment.

THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment based on caste, creed, religion, sex, sexual orientation, marital status, disability, or any other such matter.