Job Description

Over the last 20 years, Ares success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.Summary:

• Ares is seeking an Associate Vice President, Regional Facilities Manager - APAC for our Corporate Services Team.
• As a Regional Manager, the candidate will oversee a wide variety of corporate real estate, facilities and hospitality services and is responsible for overall office management in our Mumbai Office and our broader APAC office footprint (including Singapore, China, Hong Kong, Indonesia, Australia, Japan, Thailand, Mauritius, Vietnam, South Korea) and potentially additional locations over time), reporting into the Head of International Facilities UK/EMEA/APAC.

Primary responsibilities:

• Acts as a Regional Facilities Manager - APAC for Corporate Services for Mumbai and APAC offices, with one direct report onsite and Office Manager liaisons in larger regional offices.
• Manage 24 x 5 operations in Mumbai office.
• Should have in-dept exposure of local statutory compliances, vendor management & compliances and fleet management.
• Monitor Facilities requests and respond to issues promptly & courteously with a strong customer service focus.
• Liaise with building management staff to report and resolve any issues relating to the physical operation of the office - temperature adjustments, restroom issues, light changes, etc.
• Manage vendor relationships with office service providers (copiers & fax maintenance, shredding services, office & kitchen supplies, etc.).
• Review and approval of vendor invoices.
• Help ensure conference room setups including audio/visual equipment, furniture configuration, and food/beverages as needed, working closely with the Housekeeper and Executive Assistant team to provide excellent end-user experience.
• Maintain consistent inventory of office and kitchen supplies in conjunction with Associate. Replenish items when necessary and maintain complete records for billing purposes.
• Assist Head of International Facilities UK/EMEA/APAC with space planning, leasing, and regional office buildouts, as needed.
• Assist Head of International Facilities UK/EMEA/APAC and work in partnership with local business leaders to ensure seating allocation management, including visitor management and new hire seating coordination.
• Manage office access program.
• Work with Associates ensure all office equipment is in proper working order (including replenishment of paper, toner, staples, etc). Contact repair technicians when necessary.
• Produce various utilization and budgetary reports for review by management and assist Head of Facilities UK/EMEA/APAC with yearly budgeting for the Corporate Services department as relates to the Mumbai and APAC regional offices.
• Assist in Emergency Preparedness initiatives and training for personnel.
• Perform regular walkthroughs of meeting rooms, common areas and kitchen spaces.
• Work with onsite team to ensure that office standards of service and cleanliness are achieved.
• Perform additional ad hoc functions, proactively working with the Corporate Services team to improve service.
• Maintain a strong line of communication to the requestor providing updates such as ETA of completion of project(s)
• In addition will have exposure to leasing and involvement to buildouts

Experience Required:

• 10+ years in a managerial role in Corporate Services environment
• Knowledge of buildings, maintenance and service
• Experience of liaising with clients, tenants, consultants and local authorities
• Managing third party contractors (in-house and externally)

General Requirements:

• Supervisory experience required.
• Knowledge of buildings, maintenance, and service.
• Experience liaising with clients, tenants, consultants and local authorities.
• Managing third party contractors and vendors (in-house and external).
• Exceptional customer service skills and demonstrates enthusiasm and flexibility.
• Adept at managing multiple tasks in a fast-paced environment with the ability think ahead.
• Outstanding interpersonal and communications skills (written and verbal) and the ability to effectively interface with personnel at all levels.
• Demonstrates dependability, excellent organizational skills, business maturity, enthusiasm and a positive attitude.
• Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality
• Handle office services duties and day-to-day issues independently, assuming responsibility without direct supervision
• Strong experience in MS Office

Reporting Relationships Head of Facilities, UK/EMEA/APACThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Ares Wealth Management Solutions