Job Description

Title: Associate specialist - procurement ABOUT THE ROLE The successful candidate will become a part of the admin team within the Chennai Transactional Hub. This is a great opportunity to work within a team responsible for procuring a wide range of goods and services across a wide range of locations. As part of the admin team you will be responsible for supplier onboarding, raising requisitions KBR uses both bespoke and commercial off the shelf (COTS) systems, including but not limited to: - SAP - Deltek Costpoint - KBRSupplier (KBR\'s in-house supplier management/tendering tool) - SPE - SharePoint -OnBase QUALIFICATIONS Qualification Essential Desirable Bachelor\'s degree X GENERAL SKILLS THIS ROLE REQUIRES Confident and effective communication skills with excellent English Articulate with a good attention to detail Enthusiasm & flexibility Ability to display initiative and work well in a fast-paced environment Be well organised and maintain a tidy environment, adaptable and dedicated to the tasks in hand Be honest, conscientious, well presented, highly motivated, with first class interpersonal skills Good team player, also able to work independently Maintaining best procurement practices Process driven SPECIFIC SKILLS THIS ROLE REQUIRES Ability to receive and understand business user queries, analyse and resolve. An understanding of Supply Chain P2P and ERP systems and activities (such as requisitions, purchase orders etc.) in a project environment. Knowledge of the cradle to grave Supply chain processes. CORE RESPONSIBILITIES & DUTIES 3.1Invoice Processing & Resolution .Help in reviewing the invoices to ensure all appropriate information incorporated, supportive documentation submitted as part of invoice and match against contract agreements and requirements. .Allocate line items in SAP to match invoice requirement for payment and perform Service Entry or Goods Receipt activity in SAP. .Liaise with other KBR departments eg accounts payable for prompt invoice payment. 3.2General duties include: .Use of Microsoft Outlook for email. .Working alone or in conjunction with other departments to compile and prepare documentation. .Maintenance of filing systems and databases according to GS EMEA document storage. .Co-ordination and preparation of papers for meetings. The individual must also be confident to chair meetings as and when required. .Assist with office administration requirements within the Procurement community as and when required. .Ensure full adherence to the Compliance and Business Conduct Policies. .Ensure full compliance with the Health, Safety, Environment and Employment Policies. .Contribute to on-going development and improvement of Procurement processes and systems. .Upon on the request receiving raise an incident or a request ticket in dash tool. 3.3Raising Shopping Carts/Requisitions (New / Change order request): .In a daily basis check the functional mail box for any requests for purchase (RTP) / requisition request in SAP and Costpoint system respectively. .Shopping carts should be raised in both SAP and Costpoint tools. .Check KBR SAP request form for completeness (GL code, WBS code, values, calculations, Scope of work etc) and for any missing information contact requestors and raise the shopping carts. .Check if request is for existing or new order. .Make sure to link the SC / requisition with the framework agreement if there any mentioned. .Ensure the right WBS codes are assigned to the right costs and breakdown lines as required to match the request. .Ensure the scope of supply in the shopping cart description is sufficiently clear to allow procurement to place a purchase or service order. .Monitor the shopping cart creation process and ensure all items are expedited by the approver. .Maintain the shopping cart creation tracker on the procurement portal. 3.4Supplier On-Boarding: .Issue email invitation to suppliers for registration on Kbrsupplier.com and follow step by step process to complete the registration. .Ensure to follow up with supplier in a timely basis to be complete any pending steps if there. .Invite suppliers to complete anti-corruption information, supplier code of business conduct. .Review anti-corruption information and take appropriate action if not compliant. .Invite supplier to complete financial session of registration. .Provide support to all suppliers wishing to work with KBR GS EMEA. .Maintain the supplier registration tracker on the procurement portal. 3.5Petty Cash Vouchers: .Need to line allocate & Service enter the invoice by checking the purchase order number and the value. .Make sure these invoices are processed monthly once. 3.6UNSPSC Code Creation: .United Nations Standard Products and Service code needs to be created in the eProcurement tool for each goods and services. .Check whether all the information\'s are given in a request to create the code, if not send back to the requestor asking for more information. .Code needs to be created with the help of UNSPSC_LON_GOVCOM file where segment, family, class and commodity codes are provided. .Ensure correct type: service or goods and UOM (Units Of Measure) are updated. COMPETENCIES Intellectual curiosity Flexibility and adaptability Proactivity and shows initiative Solid interpersonal skills Collaboration and teamwork Effective listening Analytical, creative and forward thinking Decision making Ethics Self-motivating Articulate Organised Problem solving Process driven ADDITIONAL INFORMATION Focuses effort on agreed targets, ensuring contribution to the overall departmental Supply Chain targets. Proposes personal training needs in relation to the role remit. Actively participate in quarterly 1-2-1s to review progress against targets. Participate in team meetings. Report to line manager on work activities, priorities and upcoming tasks. Perform and/or delegate other office duties or projects as required or assigned. Contribute to improving processes through innovative thinking and embracing new technologies.

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