Job Description

Job Title:



Associate



Function:



Bharti Institute of Public Policy





Reports to position:



Associate Director



Location:



Mohali





Reportees to Position:



NA



Band:



A4





Job Purpose



To work under the guidance of Associate Director spearheading administrative support to the department





Job Outline





• The jobholder as "Associate - BIPP" performs a set of responsibilities that ensure the requisite administrative and financial support under the guidance of Associate Director and in close collaboration with the Assistant Manager, Bharti Institute of Public Policy and team members including staff and faculties.


• Domain of work includes, operations, finance, commercials, IT Team, AV Team, Executive Housing, Transportation, Logistics etc.


• The job holder will be responsible for all the domain related work as guided by the team.


.





Job Specification





Knowledge / Education



Specific Skills



Desirable Experience





Postgraduate/ Graduate





Role - Admin & operations, Accounts management, Vendor/Consultant/Employee Coordination.





Skills - Interpersonal skills, coordination skills, time management, communication skills, IT Skills, Problem Solving Skills





2 to 4 years






Job Interface/Relationships:





Internal



External



• BIPP team


• Operations


• ITCS


• Faculty/Staff


• Commercials/Finance





Various external stakeholders





S.N



Key Responsibilities



% Time Spent





1.



Invoice processing for assets, consumable, software etc. Record keeping and follow up with vendors for pending invoices. Follow up with the finance department for timely release of payments.



30%





2.



Timely booking of Hotel, Cab, Flights etc. for Faculty/Staff/Guests. Managing the logistical part of assigned Programmes/Conference/Event.



30%





3.



Maintaining clarity on all expenses incurred for bookings, handing over the details to Policy Director in a timely manner.



20%





4.



Timely settlement of Travel/Credit Card of assigned Guests/Faculty/Sr Staff on BAZ.



20%





Total Time Spent on All Responsibilities



100%



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Contact us at


040 23187777


0172 4591800


Email us at


bipp@isb.edu


Timings


Monday- Friday, 08:00 to 18:00