Job Description

Company DescriptionAbout Publicis Groupe Publicis Groupe, is a full-service Media agency. We have been providing quality Digital & Media Mandates across industries & clients in the field of Search Engine Marketing, Social Media Marketing, Online Reputation Management services, Media Mandates I TV, Print, Radio Out of Home across the globe. With the help of our experience, constant research in technologies that drive the internet today and an eye for perfection, we ensure you have maximum visibility online and help you seamlessly integrate internet marketing into the overall marketing strategy of your organization. The fact that we offer almost all services that fall under the umbrella term gives us a holistic view of what helps businesses online & offline. We have evolved our strategies over time and we understand that that generating meaningful sales leads from the internet, mobile, TV, Print, Radio, Out of Home, involves seamless interworking of various avenues of marketing. This integrated approach marketing helps our client's business ranking higher, generate more sales by advertising on popular platformsJob Title: Real Estate and Office Infrastructure ManagerAs the Real Estate and Office Infrastructure Manager for Pan India, you will play a pivotal role in overseeing and optimizing our office infrastructure and real estate portfolio. This position requires a seasoned professional with 8-10 years of relevant experience in facilities management, real estate operations. You will be responsible for overseeing all aspects related to real estate management, office renovations, and facility optimization. Your role involves collaborating with internal stakeholders, external vendors, and cross-functional teams to ensure efficient utilization of office space, manage office projects, and maintain high-quality facilities that support the organization's objectives. This role reports into the Head of Administration. Location: Mumbai Key Responsibilities: Real Estate Management: 1. Identify and assess real estate/Office infrastructure needs based on business requirements, growth projections, and workforce dynamics. 2. Collaborate with internal stakeholders to develop real estate strategies, including office space selection, utilization optimization, and re-stacking initiatives. 3. Conduct market research, site evaluations, and initial lease negotiations to secure suitable office spaces that meet the organization's needs and budgetary considerations. 4. Manage lease agreements, rental contracts, and property-related documentation in coordination with Resources, legal and finance teams. Facility Optimization: 1. Evaluate office space utilization, layout efficiency, and occupancy metrics to identify opportunities for optimization. 2. Implement strategies to improve space utilization, enhance workplace productivity, and support employee well-being. 3. Manage parking facilities, including allocation, optimization, and coordination of parking spaces for employees and visitors. Office Renovation and Project Management: 1. Lead office renovation projects from conception to completion, including planning, budgeting, scheduling, and execution. 2. Coordinate with architects, designers, contractors, and vendors to ensure timely delivery of renovation projects while adhering to quality standards and safety regulations. 3. Monitor project progress, track milestones, and address any issues or deviations from the project plan. Stakeholder Liaison: 1. Serve as the primary point of contact for internal stakeholders regarding real estate matters, office renovations, and facility-related projects. 2. Communicate effectively with department heads, senior management, and crossfunctional teams to understand their requirements, address concerns, and align real estate initiatives with business objectives. 3. Foster positive relationships with external stakeholders, including landlords, property managers, vendors, and regulatory authorities. Vendor Management: 1. Identify, evaluate, and select external vendors, contractors, and service providers for real estate-related projects and services. 2. Negotiate contracts, service agreements, and pricing terms to ensure cost-effective solutions that meet quality standards and project requirements. 3. Monitor vendor performance, track service levels, and resolve any issues or disputes in a timely manner.QualificationsQualifications and Skills: Bachelor's degree in business administration, real estate management, construction management, or related field. Proven experience in real estate management, office infrastructue, or facilities management, preferably within a multinational corporation or commercial real estate environment. Strong project management skills, with the ability to plan, execute, and oversee multiple projects simultaneously. Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with stakeholders at all levels. Know-how of real estate regulations, leasing practices, and construction processes. Proficiency in project management software and tools for planning, scheduling, and budgeting. Certification in project management (e.g., PMP) or real estate management is desirable but not mandatoryAdditional InformationPublicis Groupe Commitment to Diversity & Equity Policy:Publicis Groupe is deeply committed to diversity and inclusion in spirit and in action at every level of the organization. It reflects our core values and embodies our purpose of building a great company enabling human potential. We have a deep-rooted appreciation for how diversity of thought drives innovation, and we ground that value in a culture of collaboration and connected thinking.

• Diversity & inclusion are business imperatives on which Publicis Groupe will not negotiate. While fostering a work environment that is inclusive of all talent is a collective responsibility, it is leadership's job to nurture the career aspirations and goals of all our talent. Promoting gender equality starts at the top and the Groupe will not tolerate anyone speaking for our organization who does not value the importance of inclusion. Publicis Groupe works very hard to champion diversity and will continue to insist that each agency's leadership be champions of both diversity and inclusion.
• Our Core values VIVA LA DIFFERENC\'E is based on the very aspect of celebrating differences
• Our strategy focuses on bringing together teams with diverse perspectives, disciplines, and experiences, because diversity of thought best serves our clients and their customers who they aspire to impact

Equal Employment Commitment: * We provide equal opportunities to all our employees and to all eligible applicants for employment in our company. We do not unfairly discriminate on any ground, including race, caste, religion, color, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin, disability or any other category protected by applicable law.

• When recruiting, developing and promoting our employees, our decisions will be based solely on performance, merit, competence and potential.
• We shall have fair, transparent and clear employee policies which promote diversity and equality, in accordance with applicable law and other provisions of this Code. These policies shall provide for clear terms of employment, training, development and performance management.

Publicis Groupe