Job Description

Job Title:

ASSOCIATE - RECONCILIATION OFFICER

Date:

Department:

FUND ACCOUTING - RECONCILIATIONS

Location:

CHENNAI/MUMBAI

Business Line / Function:

INVESTMENT AND FUND SERVICES OPERATIONS

Reports to:

(Direct)

ASSISTANT MANAGER/ASSISTANT MANAGER LEAD

Grade:

(if applicable)

NA

(Functional)

Number of Direct Reports:

NA

Directorship / Registration:

NA

Position Purpose

This role is an entry-level position that requires little formal education with excellent communication skills. In this position, an associate performs the role of preparer and has to deliver the reconciliations done between bank/out of bank assets Vs ledger accounts and save necessary back-up for further assimilation to stakeholders. A associate will also contribute by bringing in the exuberance and fresh ideas to the table in this fast changing environment.

Responsibilities

Direct Responsibilities

• Acquire complete understanding of the reconciliation process & its related functions with various parties involved. For example: Custody, TA, Pricing, FDS, NAV, Corporate Actions, Transactions processing etc.
• Strive to become a SME (Subject Matter Expert) of the process by acquiring complete knowledge of reconciliations processing across all funds & instruments types.
• Ensure all reconciliation breaks in cash, shares, securities and derivatives are identified, investigated, followed-up and commented (as per standard commentary format) for each NAV calculation.

• Ensure reconciliations are completed for each NAV calculation.
• Completeness of reconciliations includes:

• Tracking transaction sign-off in e-mail box.
• Tracking pricing sign-off in e-mail box. (specific for derivatives reconciliations).
• Identification of breaks.
• Saving relevant back-ups whenever there are breaks in funds.
• Closing of reconciliations on reconciliation tool (pControl/Intellimatch).
• Update time on tracker upon completion of processing of reconciliations (on time).
• Digital checks to be performed when reconciliation performed manually.
• Adhere to quality SLA of 99% & above while performing reconciliations.
• Adhere to timeliness SLA of 95% & above while performing reconciliations.
• There should be no comebacks from NAV teams on the reconciliations performed.
• There should be no incidents logged on reconciliations performed.
• Regular follow-up on aged breaks to be done diligently and should be highlighted to supervisor for further escalation in case break not cleared.

Contributing Responsibilities

• Be proactive in resolving queries and escalate immediately to the supervisor on any issues/queries/escalations.
• Ensure to complete ad-hoc duties which may arise from time to time, mainly on month ends, year-ends and system down-time scenarios.
• Monitor the respective group mail box and respond efficiently to the queries.
• Required to plan leaves in advance as per GSO policies and keep a tab on unplanned leaves.

Technical & Behavioral Competencies

• Excellent verbal and written communication.
• Strong analytical skills, detail orientation, service commitment, solid organizational and interpersonal skills.
• Ability to work independently, as well as in a team environment, prioritizes multiple tasks and meets strict deadlines
• Proficient in Microsoft Office Applications and strong MS Excel skills required.
• Should be self-motivated and energetic.

Specific Qualifications (if required)

Any graduate profile with excellent communication and analytical skills and basic knowledge on financial and capital markets.

Skills Referential

Behavioural Skills:

Communication skills - oral & written

Ability to collaborate / Teamwork

Adaptability

Attention to detail / rigor

Transversal Skills:

Ability to understand, explain and support change

Analytical Ability

Ability to develop and leverage networks

Ability to develop and adapt a process

Qualifications

Education Level:

Bachelor Degree or equivalent

Experience Level

Beginner

BNP Paribas