Job Description

About BNP Paribas India Solutions:Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union\xe2\x80\x99s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.About BNP Paribas Group:BNP Paribas is the European Union\xe2\x80\x99s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group\xe2\x80\x99s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group\'s performance and stabilityCommitment to Diversity and InclusionAt BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.About Business line/Function:Job Title:Executive AssistantDate:17 May 21, 2024Department:ISPL FO SupportLocation:ChennaiBusiness Line / Function:Global MarketsReports to:(Direct)Lynn MARIA CORMACKGrade:(if applicable)(Functional)Global Markets - Transversal COO OfficeSecurities Services \xe2\x80\x93 APAC Client Development COONumber of Direct Reports:NoneDirectorship / Registration:NonePosition PurposeExecutive Assistant to Hong Kong and Singapore CIB staff (Smart Office - remote digital coverage)Responsibilities\xc2\xb7 Join the 4-member Chennai-based smart office team, which is strategically designed to provide a solid foundation of administrative support for CIB Staff based in Hong Kong and Singapore.\xc2\xb7 Provide administrative support including the following main items:\xc2\xb7 Manage meeting Scheduling, room booking, leave planner and records\xc2\xb7 Expenses submission & processing\xc2\xb7 Invoices submission & processing\xc2\xb7 Travel request processing, including flight tickets, hotel bookings, restaurant bookings, etc. This includes planning of travel routes with the best fare options in liaison with corporate travel agents and administration of reimbursement and approval process.\xc2\xb7 New joiner onboarding (IT applications, phone, access card, work desk requests, etc.)\xc2\xb7 Access cards for visitors and any authorisation forms required\xc2\xb7 Manage gift and entertainment claims into system and seek pre-approvals on Compliance required type of expenses (pre-authorisation and bulk approval).\xc2\xb7 Assist in administrative IT related matters (including system access rights requests) for the relevant Managers, stationery, equipment, and liaison with other teams.\xc2\xb7 Back up other team members in case of absence or leave, and also help each other during heavy workload period.\xc2\xb7 As applicable, collaborate seamlessly with the assistant teams based in Hong Kong and Singapore and establish good relationships with assistants based in other locations or with other Departments within the Bank.\xc2\xb7 Contribute to the initiatives / projects spearheaded by functional managers including:o Help accelerate digitalization of internal administration and originate ideas to be more efficiento Encourage team and all Global Markets and Securities Services staff to be mindful of cost every time a decision needs to be made.\xc2\xb7 Contribute to BNPP permanent control framework and comply with relevant internal procedures and code of conduct. In particular,o Comply with regulatory requirements and internal guidelines.o Act as a gatekeeper of pre-approvals for expenses & invoiceso Ensure appropriate escalation to local and functional management or Compliance as appropriate as soon as an issue remains unsolved beyond and above what can be reasonably handled within the considered remit.\xc2\xb7 Escalate issues, concerns and critical questions to local and functional management timelyTechnical & Behavioral Competencies\xc2\xb7 Graduate degree in business, finance or economics preferred\xc2\xb7 Minimum of 5 years of relevant experience preferably at a financial institution\xc2\xb7 Excellent communication skills, excellent English level (written and verbal)\xc2\xb7 Love challenging statu quo, and think outside of the box\xc2\xb7 Diligent and assertive\xc2\xb7 Self-motivated and result-driven\xc2\xb7 Organizational and interpersonal skillsSpecific Qualifications (if required)Skills ReferentialBehavioural Skills: (Please select up to 4 skills)Ability to collaborate / TeamworkCommunication skills - oral & writtenPersonal Impact / Ability to influenceAttention to detail / rigorTransversal Skills: (Please select up to 5 skills)Ability to manage / facilitate a meeting, seminar, committee, training\xe2\x80\xa6Choose an item.Choose an item.Choose an item.Choose an item.Education Level:Bachelor Degree or equivalentExperience LevelAt least 5 yearsOther/Specific Qualifications (if required)

BNP Paribas