Job Description

Associate Administrative Assistant

Company: Boeing India Private Limited

Job ID: 00000372094

Date Posted: 2023-04-21

Location: IND - New Delhi, India

Qualifications:

Boeing is the world\xe2\x80\x99s largest (Per Boeing LinkedIn page) aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services. Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace.

In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 75 years. People at Boeing have been supporting mission readiness and modernization of India\xe2\x80\x99s defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space.

Technology for today and tomorrow

The Boeing India Engineering & Technology Center (BIETC) is a 3000+ diverse engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

People-driven culture

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts \xe2\x80\x93 enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people\xe2\x80\x99s careers and being thoughtful about employee wellbeing.

At Boeing, we are inclusive, diverse, and transformative.

With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.

Boeing Global Enterprise Services (BGES) team is currently looking for Associate Administrative Assistant to join their team in Bangalore, India. This team seeks a highly-skilled and motivated individual.

This is an individual contributor position in a growing global organization. The individual will partner with internal stakeholders and external suppliers to expand our service delivery model while ensuring service delivery excellence to all business partners.

The ideal candidate must enjoy working in a dynamic, fast-paced business environment. He or she must be flexible to accommodate business requirements that span multiple time zones and may require travel, having international experience working with diverse groups and cultures will be an added advantage. The ability to multi task & deliver within timelines is essential. Practical knowledge of the Microsoft Office suite of tools is preferred. Special projects/assignments and support of Enterprise may also be required in this position. The candidate also will have strong communications skills & administrative acumen. He or she must be able to maintain positive relationships with leadership and all levels of the organization.

Position Responsibilities:

The responsibilities for this position include, but are not limited to, the following:

Manages complete Procure 2 Pay cycle

Taking daily facilities round & reporting the issues /Gemba walk every 15 days

Responsible for upkeep & maintenance of facility

Responsible for managing outsourced manpower service provider

Responsible for seating allocation to new joiners & maintaining space data

Taking care of day to day administrative & facilities related tasks

Oversees the correctness of various reports submitted by FOE periodically

Manages complete cafeteria operations

Oversees the inventory management of various items like stationary/pantry/housekeeping consumables etc.

Imparts training to junior staff as & when required ie behavioral & professional

Supports employee relocation as & when required

Well versed with travel/hotel bookings

Organizing and managing logistics for multiple events for the team.

Issuing & controlling of Work permits given to various suppliers

Coordinating for minor MEP projects (in house)

Interacting with employees on their concern/feedback/suggestion

Keeping a tab on AMC schedule & service reports

Orienting the FOE wrt all standard processes

Taking care of New Hire Orientation - part 2 (physical tours )

Understand & implement the priniciple of Space planning in tune with BU\'s requirement & management guidance

Manage end to end Corporate Credit Card lifecycle management with support from BSM

Coordinating with Builders in order to ensure smooth building operations including common area maintenance & other allied activities as annual shutdown/events/fire drill etc ;

Taking care of Special Infrastructure projects as & when required(labs/utility room etc)

Responsible for Asset management ie end to end life cycle of an asset until disposal & taking care of quarterly/annual physical verification of assets

Responsible for a safe & secure workplace for all in line with organizations EHS policy including managing site security deployment and Business Continuity Planning

Telecommunication : taking care of corporate connections including hardware/invoice processing / employee grievances etc

Responsible to oversee & supervise all Front of The House Operations with support from FOE/AA

Cross functional collaboration as & when required like GRE/Finance/HR etc in order to achieve organizational goal

Employee Transportation services

Responsible for attending various audits like Quality/ISO/FSMS/PSA/BCP including recertification(s)

Responsible for monthly Enterprise Space Managemnet System (ESMS) in order to facilitate correct cross charging to various BU\'s

Sharing inputs on Departments annual budget allocation & tracking planned vs actual spent along with proper reasoning of deviations (if any)

Taking care of Annual Maintenance Contract with various suppliers & oversseing the PM activities in form of service reports

Monitor emergency response procedures such as dialogic/call tree/ERT members

Employer will not sponsor applicants for employment visa status.

Basic Qualifications (Required Skills/Experience):

Bachelor\xe2\x80\x99s Degree or Master\xe2\x80\x99s Degree

Building Positive Relationships

Strong and Effective Communication

Analytical Skills

Global Business Support

Preferred Qualifications (Desired Skills/Experience):

Relevant experience in a similar role.

Typical Education & Experience:

Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years\' related work experience or an equivalent combination of education and experience (e.g. Master+ 5 years\' related work experience.)

Boeing is the world\'s largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation: Relocation is available for eligible candidates, if authorized

Export Control Requirement: Not an export control position

Safety Sensitive: This is not a safety sensitive position

Contingent Upon Award Program This position is not contingent upon program award

Experience Level: Individual Contributor - B

Job Type: Regular

Job Code: UAMXIB (UB4)

Boeing