Job Description

Roles & Responsibilities:

• To respond to General Contracting & Design Build Tenders for MEP Package

• To ensure accurate estimations of costs of material, machinery or equipment and manpower

• To champion adoption of all technologies and tools, systems and processes, example: ERP, project management software/methodology and effectively cascade it down the Tendering & Estimation department.

• To be the custodian of budgets/costs/customer experience/employee morale and demonstrate the highest degree of ethics and values, which are non-negotiable.

• To be capable of working in a matrix environment and manage dotted line relationships which are critical to the functioning of the organization.

• To provide strategic sourcing leadership by developing the plan to leverage spend, consolidate suppliers, deliver savings through gains in efficiency/optimization and quality improvements

• To impact business results through the sourcing strategy directly and provide for exceptional client outcomes. To champion adoption of all technologies and tools, systems and processes, example: ERP, project management software/methodology and effectively cascade it down the Purchase department.

• To be the custodian of budgets/costs/customer experience/employee morale and demonstrate the highest degree of ethics and values, which are non-negotiable.

• To be capable of working in a matrix environment and manage dotted line relationships which are critical to the functioning of the organization

• The AVP- MEP Tendering & Procurement has the MEP -Tendering & Procurement team reporting to her/him.

• Study the scope of work & tender document and prepare the tender review sheet

• Prepare/review the basic design, create the estimation BOQ and link it with client BOQ.

• Arrange for and attend site visits. Prepare detailed visit report and attend clarification meetings with client.

• Prepare & Send out RFQ for (materials, vendors & subcontractors), follow-up, prepare technical evaluation sheet, send & acquire responses and compliance sheets to prepare quotation comparison sheet

• Advise the best quotation based on the technical proposals submitted compliance to scope of work and delivery period of long led items.

• Study the tender drawings/bulletins/clarification responses from client and reflect the same to suppliers/vendors/subcontractors to get the offers as per final & revised information from client.

• Review client's responses, terms & conditions and suppliers/ subcontractors offers then prepare the qualifications/ exceptions/ deviations and other issues which could affect the prices or project duration.

• Prepare the tender cost estimation, such as man-hour estimates, materials, construction equipment etc. considering the location and duration of the project.

• Calculate the direct cost for each item by analysing the item to its basics (Material, Equipment & Manpower) all conforming with the project specifications & ensure pricing inputs are supported by adequate basis of Estimate and Bill of Quantities.

• Calculate/assist in the calculation of other costs (Engineering, supervision, management, site & camp facilities, transportation, clearance, taxes, insurances, permits, license etc.).

• Participate in Cost Variance analysis and invoices.

• Participate in the preparation of the tender schedule, manpower and equipment schedule, organization chart with accompanying CVs of proposed qualified personnel.

• Participate and coordinate with estimation team to update tender register which shall include tender internal references, title, closing date, bond, submitted value, validity, technical and commercial clarifications if any, award status, etc.

• Prepare Project Execution Plan/Method statements by providing draft proposal data to milestone and participate in milestone schedule preparation.

• After sending technical or/and commercial and during technical and commercial evaluation by the Client, prepare the reply to the clarification requests issued by the Client regarding the submitted tender and attend post clarification meeting.

• Owns the strategic purchase program, working with the regional purchase teams to identify the right supply partners and implementing regional Preferred Supplier and Vendor Agreements.

• Reviews major and complex master services contracts in accordance with regulatory and legal departments requirements.

• Leads negotiation of major and most complex supplier contracts in compliance with policies and procedures that meet the companys goals and objectives.

• Negotiates major contracts and serves as the principal commercial intermediary between suppliers, Exotic, Legal and Risk management departments.

• Leads finance and account-dedicated teams in the execution of category procurement process activity. This may include RFPs, purchase orders management, invoicing and payment resolution to support the goal of improving expense management, operational efficiency and spending analytics.

• Ensures that all MRNs are entered into the ERP system

• Benchmarks industry best practices and implements applicable best in class elements in Purchase

• Graduation in Engineering (Civil, Mechanical, Electrical)

• Minimum 15 years experience in MEP Tendering and Procurement in the interiors/construction industry

• Should have experience in MEP works in commercial office fit outs.

• Experience in working in an ERP environment.

• Demonstrates ability to identify cost risks, develop risk mitigation and contingency plans

• Working knowledge of Civil construction, Interiors mechanical, electrical and plumbing

• Working knowledge of plans, prints, specifications and schematics associated with the interiors industry

• Must know construction procedures and practices

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