Job Description

Roles & Responsibilities:

• This is an integrated function, wherein the AVP has the entire responsibility to lead the Billing functions of the company.

• Billing head includes an end-to-end approach of projects from the stage of receipt of a customer order up until clear handover and exit.

• This will require update of all projects: Includes Men, Materials, Tools, tackles, engineering aids, vendors and sub-contractors, internal enabling resources, site infrastructure, among others to deliver the scope of work.

• Billing includes the entire process of realisation of all the monies due to the company from the stage of advance all the way up to last point bill that must invoiced to the customer. Tracking all future monies that must be realized like retention money is also important.

• This will require accurate measurement of work executed, variance to original BOQ (Non-Tender Items), scope and specification changes, sub-contractor works among others.

• The job requires planning and coordinating with the PMO for timely execution and with the external stake holders for timely collection of receivables.

• Effective and frequent interface with the client, PMC, stakeholders and senior management to resolve any queries/escalations on factors affecting project progress is required.

• To champion adoption of all technologies and tools, systems and processes, example: ERP, project management software/methodology and effectively cascade it down the Billing department.

• To be the custodian of budgets/costs/customer experience/employee morale and demonstrate the highest degree of ethics and values, which are non-negotiable.

• To be capable of working in a matrix environment and manage dotted line relationships which are critical to the functioning of the organization.

• Makes sure complex projects are handled on time by overseeing the project planning, team leadership, and project management.

• Decides on proper engineering techniques and milestone sequences for each project stage

• Sets targets for activities based on each phase of a project plan and ensure it meets clients specifications.

• Studies the impact of alternative approaches.

• Keeps track of and reports on wastages in use of materials

• Carries out monthly valuations of work in progress, including forecasting of final costs and sales.

• Analyses expenses and identifies opportunities to save costs

• Ensures accurate and detailed construction cost estimates in a BOQ (Bill of Quantities) or similar format from high-level conceptual designs

• Supports the Project Profitability Cell in achieving the overall Project Cost Plan.

• Responsible for Client & Sub - Contractor billing.

• Provide Billing Project Tracker weekly and track commitments of team members.

• Ensures the preparation/ coordination/ monitoring of project schedules of construction activities, estimation, preparation of quantities from drawings

• Ensures accurate preparation of Documents - Rate Analysis, tech specifications, BOQs, Contract conditions, estimation of Quantities and Project Cost

• Carries out periodic valuations of work in progress and accordingly bills the customer.

• Ensures collection of the Certificate of Payment (COP) from the client

• Graduation in Engineering (Civil, Mechanical, Electrical)

• Minimum 15 years experience in Billing in the interiors/construction industry

• Experience in working with ERPs, project management software, MSP, etc.

• Demonstrates ability to identify cost risks, develop risk mitigation and contingency plans

• Knowledge and experience of Microsoft packages, including Project, PowerPoint, Word and Excel

• Must possess a strong customer centric approach

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