Job Description

Purchasing Assistant responsibilities

• Assisting with the identification and sourcing of potential suppliers, including conducting market research and supplier evaluations.
• Analyzing and comparing supplier quotations, negotiating prices, and ensuring the best value for money.
• Preparing purchase orders and ensuring accuracy in all documentation.
• Coordinating with suppliers to track and update delivery schedules, ensuring timely and accurate delivery of goods and services.
• Collaborating with internal stakeholders, such as the warehouse and finance departments, to coordinate the receipt and payment of goods.
• Maintaining and updating the purchasing database and records, ensuring accurate and up-to-date information.
• Identifying opportunities for cost savings and process improvements, and providing recommendations to management.
• Assisting in resolving any supplier-related issues or discrepancies, such as quality control or invoice discrepancies.
• Supporting the implementation and maintenance of procurement policies and procedures.
• Assisting with inventory management and conducting periodic stock audits.

Required skills

• Strong attention to detail and accuracy in data entry and documentation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both written and verbal, to interact with suppliers and internal stakeholders.
• Proven ability to negotiate and build strong relationships with suppliers.
• Proficiency in using purchasing software and systems.
• Analytical thinking and problem-solving skills to identify opportunities for cost savings and process improvements.
• Knowledge of procurement best practices and a solid understanding of the purchasing process.
• Ability to work well under pressure and in a fast-paced environment.
• Team-player mentality and ability to collaborate effectively with cross-functional teams.
• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.

Required qualifications

• High school diploma or equivalent; Bachelor's degree in business administration or a related field is preferred.
• Previous experience in a purchasing or procurement role is highly desirable.
• Knowledge of relevant industry regulations and compliance standards.
• Familiarity with inventory management systems.
• Certification in procurement or supply chain management is a plus.
• Strong mathematical skills for price analysis and cost calculations.
• Ability to adapt and learn new processes and systems quickly.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and decision-making abilities.
• Excellent negotiation and relationship-building skills.

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Experience:

• Microsoft Office: 1 year (Required)
• Procurement: 1 year (Required)
• Purchasing: 1 year (Required)
• Negotiation: 1 year (Required)

Work Location: In person