Job Description

About Cloud Software Group Cloud Software Group combinesthe capabilities of both Citrix and TIBCO, creating one of the world\'s largest cloud software providers, serving more than 100 million users around the globe. When you join Cloud Software Group, you are making a difference for real people, each of whom count on our suite of cloud solutions to get work done - from anywhere. Members of our team will tell you that wevalue diverse lived experiences, varied perspectives, and having the courage to take risks. Our teams are encouraged to learn, dream, and build the future of work. We are on the brink of another Cambrian leap - a moment of immense evolution and growth. And we need your expertise and experience to do it. Now is the perfect time to move your skills to the cloud What we\'re looking for: You need to collaborate with the regional and local Real Estate team to implement approved real estate strategies and business group initiatives which affect business group occupancy. You need to manage and guide all aspects of the delivery of workspace and productive environments. Develop project work plan and deliverables, create presentations which effectively communicate the project objectives. Track progress of assigned projects against goals, objectives, timelines and budgets generate reports documenting status as required. Prepare assigned account and business group reports per pre-determined frequencies schedule and facilitate meetings as needed. Develop a familiarity with the enterprise, key contacts and an expertise with the internal processes of assigned business group(s). Solution and create stack plans to effectively implement the migration and ad-hoc planning. Mitigate disruption and optimize on delivery of emergent space requirements. Manage communication strategies for all stakeholders within aligned business groups, especially with the space representatives and relationship managers. Position Overview: . Sound knowledge of space data management tools such as Archibus and Compass tool . Analyzing and reporting occupancy data using database tools such as Tableau and excel . Preparing Tableau dashboards such as Occupancy dashboards, Real Estate planning . dashboards on occupancy, attendance, log in information etc.. . Upload new floor layouts, do correction in floor layouts using Auto CAD tool and upload . same in the Archibus . Review employee information in Archibus regularly and do the correction wherever . required . Updating new hires and exit employees in to Archibus tool as on required (More than 200 . new hires and exits quarterly) . Responsible for employee relocation program w.r.t arranging temporary accommodation . and relocation arrangements (On an Avg 10 relocation requests monthly) . Apart from space planning, manage house-keeping service whenever need arises . To provide administrative support to the Facilities Team . Manage soft services 384 K sq. ft. of office area . Manage a team of 50+ team of house-keeping staffs and pantry boys . Maintaining 1,50, 000 sq. ft. carpet area and periodically cleaning . To ensure timely and accurate completion of FM reports . Manage Breakfast, Lunch and Dinner operation for more 1,000 employees. . Manage pantry operation across all the floors of Dynasty and EGL offices . Coordinate for all soft services activities like HK services, Cafeteria Services, Dry and Wet . pantry, Event Management, Mail Room Services, Indoor Plants, Pest Control, Carpet . Shampooing and coordination with the builders . Conducting KPI for all vendor every month Roles and Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES . Collaborate with the regional and local Real Estate team implementing approved real estate strategies and business group initiatives which affect business group occupancy. . Manage and guide all aspects of the delivery of workspace and productive environments.Develop project work plan and deliverables, create presentations which effectively communicate the project objectives . Track progress of assigned projects against goals, objectives, timelines and budgets, generate reports documenting status as required . Prepare assigned account and business group reports per pre-determined frequencies, schedule and facilitate meetings as needed . Develop a familiarity with the enterprise, key contacts and an expertise with the internal processes of assigned business group(s) . Solution and create stack plans to effectively implement the migration and ad-hoc planning . Mitigate disruption and optimize on delivery of emergent space requirements . Manage communication strategies for all stakeholders within aligned business groups, especially with the space representatives and relationship managers . Develop framing documents and business case analyses for aligned business groups . Ensure and facilitate excellent communication with clients, stakeholders and team members maintain and share all relevant information and/or lessons learned . Manage a systematic approach on occupant satisfaction at the service delivery level . Contribute to continuous process improvement programs, identifying and implementing cost savings opportunities . Provide support in maintaining and executing the established space governance model and principles . Execute change management strategies to support business groups and portfolio activity . Develop scenarios and recommendations for more efficient utilization of footprint, included block plans and test fits. . Support iterative design process to develop a working test fit that will be included along with final client recommendations. Strategic Planning and Space Planning Management . Providing data from company Space and drawings to support the Real Estate Strategy team to carry out analysis and evaluation of workplace both existing and proposed. . Understanding company\'s Workplace Standards and Design Guidelines with the intent of supporting their ongoing application and evolution . Planning, management, and Execution of campus wise restacks using company\'s dedicated software and AutoCAD. Housekeeping Services: - Ensure the 100% deployment of HK team on site - Capturing snag and coordinating with M&E - Inspect the deployment and verify the attendance - Ensuring daily cleaning & sanitization is happening at workplace - Ensuring if any COVID case found at work area, immediate disinfectant treatment carried out - Shift muster has to be prepared and implemented - Weekly meetings with the HK executive and assign the priorities of the day/week - Maintaining inventories of equipment\'s and supplies and ensuring appropriate stock levels of housekeeping are available - Ensure the deep cleaning schedules are prepared and achieved - Conducting monthly store audit - Monthly once conduct meeting with the soft services vendors and obtain their signoff on the service levels scorecard - Vendor invoice processing Cafeteria Services: - Implement all cafeteria related procedures on site - Coordinate with catering vendors to ensure quality and hygiene in the areas operated by them - Ensure good housekeeping standards for the dining areas - To coordinate with Facilities Manager to have all cafeteria related contracts in place. - Ensure proper functioning of the following system in the cafeteria All Electrical Systems, All HVAC system, Water, Plumbing, Sanitary Systems, Cafeteria equipment\'s & furniture - Daily inspection of logbooks, cleaning schedules etc for a better management of systems. - Conduct the Food committee meeting and obtain their suggestion and implement on ground - coordinating daily with vendor for cafeteria management operations - Design menus for every week, continuously make necessary improvements, and support vendor to perform better - Conducting specific audits of F&B stores and base kitchens on a regular basis and sharing CAPA report - Maintaining inventories of equipment\'s and supplies and ensuring appropriate stock levels of pantry supplies, food supplies are available to ensure smooth operations as per the contracts approved by the client - Vendor invoices processing aligned with client\'s finance process - Sharing daily food observation with vendors for improvement - Working towards ISO 22002 certification for Food Safety Management - Coordinating with vendor for Food sample collection - Ensuring timely setup Basic Qualifications: . Bachelor or Master\'s degree or related fields. . At least 4+ years of experience . Coordinate for all internal and external events . Coordinate and monitor the pest control activities on site . Coordinate for the indoor plant maintenance and quality . Preparation of Carpet Shampooing annual calendar and execute as planned . Ensure the HK and Pantry consumables are adequate in stock . Quarterly training for the HK teams . Quarterly rewards and recognition program for HK team . Coordinate with the builder for the common area maintenance . Ensure all the equipment\'s related to soft services are in good . working condition and utilized effectively . Coordinate for all FM related activities during the FM absence . Initiate cost savings method and process improvement on site . Ensure planning and execution of all preparation required for . conferences / meetings of the client as well as VIP visits . Maintaining office automation equipment viz. tea-coffee / water . vending machine, newspaper/ magazines, tuck shop etc . Working towards food optimization to avoid food wastage on daily basis . Working with FM on process enhancements . Following up with multiple vendors on on-time invoice submission . Collecting NDC from vendors . Responsible for analyzing the materials requirement in terms of quality & quantity . Maintaining 1 month stock for HK & F&B and following FIFO. Cloud Software Group is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination on the basis of age, race, color, gender, sexual orientation, gender identity, ethnicity, national origin, citizenship, religion, genetic carrier status, disability, pregnancy, childbirth or related medical conditions, marital status, protected veteran status, and other protected classifications.

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