Job Description

About Role Designation - Assistant Manager Location - Mumbai- Equinox Team Direct Reportees - 3 Total Team Size - 12 About the function - Global Travel & Mobility - Corporate Services Purpose of the role - To handle end to end Board Meeting booking of director air/hotel/fleet. GMC air/hotel/fleet booking E2E. Domestic travel booking of employees through agency monitoring and engaging for any issues/details. Fleet Pan India booking and issue resolution. Invoicing on Air/Hotel/Fleet, PR/PO and support team on invoicing for payment to vendor, doing the first and final check on BTA/BTC and submission to AP team. New Domestic hotel/ Service apartment and Fleet vendor empanelment. SBT overseeing, new automation, etc. Travel Policy enhancement. Other routine VIP guest visit travel Pan India domestic handling/reporting. Reports as required for the travel handled. Vendor meetings and timely service gaps captured on Domestic Air/Hotel/Fleet. You will be accountable for (Key Responsibilities) The role is crucial and important as it involves end to end board meeting assistance, which needs close interaction with the board directors office and on the meeting day handholding the directors requirement on travel logistics (Flights/Stay/Fleet) to be arranged seamlessly in line with company policy. Internal employee travel, accommodation and fleet arrangements, booking and issue resolving. Pan India fleet booking in line with company policy, managed and booked for the Senior Management (VP and above), VIP Guest/Client. Air booking is through agency however it is overseen by the GTM Managing the hotel bookings for the Senior Management and employees on need basis and as per the official events. Employee long stay for new joiner and IJP stay arrangements in line with the policy booking with hotel directly by the GTM team. You will be accountable for (Key Responsibilities) Employee guidance and briefing on the usage of tools Concur and Thomas Cook EVA SBT for the India employees carried out every 6 months. Maker/Checker on the invoicing related to Domestic Air on BTC/BTA, Hotels on BTC, Fleet BTC and then asking team to proceed with invoicing in line with finance requirements and clearing of the payments. Engaging with various internal teams Finance/Vendor Creation/SCM/Legal, etc for ongoing vendors process and payment and new vendor engagements. Reports and details on Air Domestic/ Fleet/Hotel as required by the team and management from time-to-time basis. You Are (Behaviours to display aligned to DRIVE) Responsive, Innovative, Venturing and Ethical. You have (Qualification and exp) Graduation completed. Minimum 6 and max 7 years of experience.

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