Job Description

Company Description Pullman New Delhi, Aerocity is one of the finest five-star hotels in Delhi and enjoys a prime location of Aerocity, located 07 minutes away from the India Gandhi International Airport. Pullman New Delhi Aerocity offers 06 award winning restaurants and bars, a fully equipped fitness centre, spa, salon, and an outdoor heated swimming pool .The hotel has 670 Rooms (Including Novotel New Delhi). Walking distance from the property is the Worldmark Complex, which houses premium offices, shops, and eateries. Cyber City is a 15-minute drive from the hotel. Shopping Malls like DLF Promenade, Emporio and Ambience are located within the radius of 5 km. Tourist attractions like Rashtrapati Bhavan , Jantar Mantar and India Gate is within a 10 km radius of the Pullman New Delhi Aerocity, making it the ultimate travelers haven. RESPONSIBITIES To ensure the legitimacy and accuracy of the account payable ageing balances To ensure statutory /taxes are paid accurately and in timely manner To initiate payment process in the strict respect of hotel policies. TECHNICAL RESPONSIBILITIES To collect and review all documents pertinent to payment preparation (purchase request, purchase order, receiving record, invoice, etc ), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier\'s name, pending for payment. To initiate payment process in due time as per agreed terms and submit funds requirements accordingly to Associate Director of Finance. To perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching. To maintain up-to-date creditors\' filing and to ensure that on-hand outstanding invoices match with A/P ageing report as per the system To prepare a monthly payment schedule and ensure the prompt payment preparation accordingly. To prevent any risk of double payment by stamped all documents \'paid\' once payment approval process is completed. Ensure timely preparation of statutory returns and submit to Associate Director of Finance for onward submission. Assist Associate Director of Finance in preparing Month-end Departmental Profit & Loss Account and ensure accountability of all the bills/ invoices and adequate provisioning for unbilled challans. HUMAN RESPONSIBILITIES To maintain a good relationship with all departments. To maintain a good relationship within the department. COMMERCIAL RESPONSIBILITIES To answer all queries from suppliers in a professional manner OTHER RESPONSIBILITIES To be ready and responsible when assigned to perform any other duties as designated by higher management. ADMINISTRATIVE RESPONSIBILITIES To discharge the duties in an effective and efficient manner RELATIONS Directly reports to Associate Director of Finance. GENERAL RESPONSIBILITIES To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel\'s Policy on Fire, Hygiene, Health and Safety. To report for duty punctually wearing the correct uniform and nametag at all times. To maintain a high standard of personal appearance and hygiene at all times. To maintain a good rapport and working relationship with staff in the outlet and all other departments. To Attend behavioral and vocational training in own and related work areas to enhance skills and develop multifunctionality. To attend and contribute to all staff meetings Departmental and Hotel Training as scheduled and other related activities. To fully support the Departmental Training Function in the Department assigned. To undertake any reasonable tasks and secondary duties as assigned by the Finance Manager. To respond to any changes in the Human Resources function as dictated by the hotel. To project at all times a positive and motivated attitude and exercise self control. To have a complete understanding of the Personnel Section in the Operations Manual and Policies & Procedures. To handle guest and employee inquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests. To be discreet and keep observations confidential and report to the Finance Manager or Director of Finance. To ensure that the Place of Work and surrounding area is kept clean and organized at all times. The lists of duties mentioned above are illustrative, and not exhausting. Qualifications Graduate

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