Job Description

Main responsibilities:To manage administrative activities, namely: Facility Management, Office Space Planning, Fixed Asset Management, Vendor Management, Budget Control and Transportation.Main duties:Administration and facility management of Company\'s property

• Assist admin head for handling complete facilities and infrastructure set up.
• Coordinate with FMS Manage & ensuring proper upkeep of the office.
• Daily analysis of seat plan and coordinate with Admin Head for any kind of changes.
• Ensuring timely maintenance of all electrical and mechanical equipment like Air conditioning systems, Generator sets, UPS, CCTV etc.
• Prepare and analyse reports to keep a check on cost and ensure sufficient stocks and resources available at all times.
• Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time.
• Handling the purchase of stationary, office equipment & looking after their maintenance.

Physical Security, Procurement of Non-IT Capital Assets

• Ensure Security of premises, data and employees and periodical reporting to Admin Head for any changes/best practices
• Monitor and ensure timely signing of Annual Maintenance contracts duly coordinating with FMS team.
• Fire and safety management, ensure conducting fire drill as per compliance
• First point of contact for emergency medical services

Travel Management & Employee Services

• Coordinating with facility manager for employee transport.
• Preparing and managing the roster
• Handling 2nd level of escalation for any issues related to employee transportation.
• Ensure hygienic Cafeteria for employees.

Payment and Budget Management

• Assist Admin Manager to plan yearly budgets for day to day administration expenses.
• Constantly looking for opportunities to optimize costs
• Ensuring that all vendors are paid on time and accounting entries are passed accurately and in time.
• Expense management and booking as per standard accounting rules
• Assist Admin head during statutory audit

Position locationGeographical areaAsia, IndiaCityNEW DELHI / MUMBAI / BANGALORE / CHENNAI / AHMEDABAD / PUNECandidate criteriaMinimal education levelBachelor Degree / BSc Degree or equivalentAcademic qualification / SpecialityCandidate\'s technical skills:Experienced Graduate / Post Graduate in B.Com / M.Com.
Diploma in office administration/facility management.
Good computer, communication and interpersonal skills.
5+ yrs experience of Administration.Level of minimal experience3-5 years

Cr\xc3\xa9dit Agricole CIB