Job Description

:
Qualifications:• Monitoring the existing work premises and maintenance of the interiors and exteriors of the office facilities.
• Ensuring there is a continuous flow of stationery and other office supplies.
• Supervising the housekeeping team, upkeep of the pantry/cafeteria and maintaining hygiene & sanitation of the entire office.
• Responsible for official AMCs with various vendors for AC, Fire extinguishers, CCTV and bio metric machines.
• Coordinating for all the major events and employee engagement activities taking place in the organization.
• Commercial Operation, Vendor Evaluation, vendor Development & Management.
• Advance planning of purchase functions, involving cost estimation, contract negotiations & finalization for purchase of materials.
• Maintaining budgets & expenses for the Administration function.
• Responsible for the travel arrangements of the employees.
• Drafting & Implementation of all administration policies and standard agreements.
• Checking of Cash Vouchers & taking necessary signatures from the management.
• Managing the administration team and overlooking its operations.
• Supervise if the office equipment's are working in order like fax, printer, EPBX system or whatever is in use in the office etc.
• Employee seating arrangement in coordination with operations.
• Keeping track of vacant seats & assignment of new joiners.
• Overlooking travel arrangements, including hotels, car, air, road and rail etc. (bookings, bill checks etc.)
• To oversee transportation activities and ensure that vehicles are well maintained for best service levels and are efficiently utilised.



The above description includes most significant duties performed. However, other occasional work assignments not mentioned are assumed to be included. Management reserves the right to assign and / or reassign duties and responsibilities at any time.



Skills and Knowledge: (Identify core competencies, key specialties, technical, and knowledge areas necessary to accomplish responsibilities and desired end results)



Competencies/Skills:

Skills:

• Excellent communication skills.
• Good interpersonal and presentation skills.
• Proactive.
• Facilitate a team approach to achieve business objectives, increase productivity & enhance employee morale.


Life at Guardian: https://youtu.be/QEtkY6EkEuQ
Location:
This position can be based in any of the following locations:
Gurgaon
Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday