Job Description

JOB TITLE: ASSISTANT FINANCE OFFICER FLSA STATUS: NON-EXEMPT BENEFITS STATUS: FULL-TIME SALARY GRADE: ADMIN I $3,732 - $5,543 (experience-based) + local supplement GENERAL STATEMENT OF JOB Under limited supervision, the Assistant Finance Officer works in collaboration with the Chief Finance Officer to oversee the school system\'s accounting programs and ensure fiscal responsibility. The Assistant Finance Officer must be able to execute multiple responsibilities within the Finance Department. The AFO must be able to communicate and work with others in a professional environment and provide accurate information. Organizational, management, and leadership skills are required to perform multiple technical tasks. Upgrading skills will be continually required to meet changing job conditions. Flexibility is required to independently work with others in a wide variety of circumstances. High-functioning problem-solving ability is also required in working with data of widely varied types and/or purposes. In this role, the AFO will be responsible for federal and capital outlay budgets, bank reconciliations, general ledger account reconciliations, compiling and reporting data for various agencies, and assisting with audits, internal auditing, training along with other duties as assigned. Duties And Responsibilities ESSENTIAL JOB FUNCTIONS Assists in the administration of business affairs in the district. Interpretation of and compliance with regulations and policies prescribed by the Catawba County Board of Education and state/federal agencies. Perform state, federal, and local financial reporting on a daily, monthly, quarterly, and annual basis. This includes but is not limited to: Bank Reconciliations, Medicaid Administrative Outreach Reporting, Early Head Start Reporting, Capital Outlay Budgeting and Reporting, Federal Budgeting and Report, 1099 reporting, Escheat reporting, and Unemployment reporting. Teams with CFO to prepare budgets, analyze budgets, prepare and post journal entries, budget code setup, account reconciliations, and financial system security management. Friendly and proactive support of School Treasurers and departmental Bookkeepers to provide training for compliance with NC and CCS policies and procedures and accounting software (SchoolFunds and LINQ). This may include support via phone, email, Google Chat and visiting school campuses. Assist auditors by coordinating and compiling compliance audit requests. Certify cash requests and work closely with banking agencies. Assist in the fiscal year-end close-out process. Attend professional development and conferences, some of which may require overnight travel. Schedule may not allow for annual leave (vacation) during peak operating months (currently August and June) and overtime may be required during peak periods. Minimum Training And Experience Bachelor\'s degree in a business-related field (Accounting, Finance, Business Administration, etc.) from an accredited institution. Public school business experience preferred. Must be willing and able to complete and earn NCASBO\'s School Business Director certification. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Sedentary work involves sitting most of the time, but may involve walking, standing and light lifting. Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving and receiving instructions, assignments and/or directions. Language Ability: Requires the ability to read and interpret legislation, read and understand correspondence, reports, forms, budgets, etc. Requires the ability to prepare reports, correspondence, budgets, statistics, forms, etc. using the proper format. Requires the ability to speak to people with poise, voice control and confidence. Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in written, mathematical or diagrammatic form; deal with abstract and concrete variables. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English and accounting terminology. Numerical Aptitude: Requires the ability to utilize mathematical formulas, to add, subtract, divide and multiply along with higher-level math and accounting skills. Requires the ability to use Excel and Google Sheets. Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer. Interpersonal Temperament: Requires the ability to deal courteously with people beyond giving and receiving instructions. Must be adaptable to meet deadlines, perform under stress and remain calm when confronted with persons acting under stress. Physical Communications: Requires the ability to talk and hear. Knowledge, Skills And Abilities Should be comfortable and proficient working independently, yet willing and able to collaborate and work cooperatively with all staff. Ability to reason and maintain effective working relationships with others. Ability to exercise independent judgment and initiative in completing work assignments. Ability to exercise discretion and maintain confidentiality when working with sensitive data. Extensive skills in operating a computer with word processing and spreadsheet applications. Considerable knowledge of office practices and procedures. Ability to analyze financial data and prepare financial reports. Ability to compile and summarize complex data and information. Ability to resolve problem situations with sound judgment. Professional written and verbal communication skills and the ability to compose correspondence independently. Ability to work in the absence of supervision. Ability to establish and maintain cooperative working relationships with those contacted in the course of work. Knowledge of any of the following is a plus: Governmental Accounting Standards, State, Federal and/or Local statutes and policies, LINQ financial software, SchoolFunds financial software. DISCLAIMER This job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this job. It is not a contract or guarantee of employment, salary or benefits.

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