Job Description

About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.About the location: In the heart of Worli - the business hub of Indias largest city and close to the entertainment and commercial district of Lower Parel, Four Seasons Hotel Mumbai is a chic urban oasis with an intimate, boutique atmosphere. The brand's first hotel in India, Four Seasons Hotel Mumbai echoes \'Powerhouse Luxury\' in the city that never sleeps. Known for unparalleled food & beverage options such as those at AER Mumbai, an award-winning rooftop bar, as well as San:Qi, a city-favourite pan-Asian restaurant with wine bar, private dining rooms, four open-style kitchens overseen by master craftsmen and an extensive menu offering Indian, Chinese, Thai and Japanese delicacies.People Functions\xc2\xb7 Maintain harmonious and professional relationship with all departments and Home Office.\xc2\xb7 Comply with and enforce Four Seasons Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.\xc2\xb7 Plan, organize, lead and control different projects and activities within the finance team.\xc2\xb7 Identify coaching moments and ensure that those moments become opportunities of learning and development for the Finance team.\xc2\xb7 Establish a rapport with the Finance team and other divisions within the hotel.\xc2\xb7 Have a global working perspective and excellent communication skills - written and verbal\xc2\xb7 Great understanding of Self-Esteem and Self-Actualization of Team and ensure proper support and help is provided whenever needed.\xc2\xb7 Have the ability to supervise the day-to-day duties of the Finance team and assist as necessary.\xc2\xb7 Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team.\xc2\xb7 Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale. Particular emphasis should be given to those individuals qualifying for future advancement.\xc2\xb7 Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities.\xc2\xb7 Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues.\xc2\xb7 Actively network within the community to attract potential candidates for recruitment purposes.\xc2\xb7 Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required.\xc2\xb7 Conduct self in a professional manner at all times.Product Functions\xc2\xb7 Thoroughly understand and possess a working knowledge of the Accounting & Finance Manual\xc2\xb7 Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals.\xc2\xb7 Great attention to detail along with a continuous innovation of daily working of the Finance team under the direction of the Director of Finance.\xc2\xb7 Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance.\xc2\xb7 Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual.\xc2\xb7 Assist the Director of Finance in preparation of all budgets and forecasts.\xc2\xb7 Excellent understanding of the current Edition of USALI.\xc2\xb7 Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis.\xc2\xb7 Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate.\xc2\xb7 Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s).\xc2\xb7 Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run.\xc2\xb7 Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques.\xc2\xb7 Ensure accurate exchange rates in Financial Reporting are applied to the local currency (where applicable) and valued in the currency stipulated in the Management Agreement.\xc2\xb7 Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all Unmatched Credits reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance.\xc2\xb7 Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Director of Finance.\xc2\xb7 Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered into the General Ledger.\xc2\xb7 Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis; Director of Finance approves all reconciliations paying special attention to reconciling items.\xc2\xb7 Coordinate and facilitate external and internal audits.\xc2\xb7 As required, have a working knowledge of residential (or other entity) accounting procedures and how it affects the hotels financials.\xc2\xb7 Continuously strive for improvement of processes and efficiency.Profit Functions\xc2\xb7 Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the hotel and addressing issues that not only have material effect, but also effect the guest experience.\xc2\xb7 Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect the profitability.\xc2\xb7 Assist the Director of Finance in Forecasting/Budgeting\xc2\xb7 Ensure gains/losses on the sale/disposal of fixed assets are properly disclosed and recorded on the Statement of Changes in financial position (SR-25 where applicable) and on the P&L statement.\xc2\xb7 For locations that maintain full balance sheets including fixed assets, ensure accumulated depreciation accounts are accurate and properly recorded.Competencies:Key Behavioral CompetenciesTechnical Skills and Knowledge\xc2\xb7 Proven leadership skills in a Hotel/Resort environment\xc2\xb7 Highest level of integrity and transparency\xc2\xb7 Strong interpersonal and relationship-building skills to work with cross-functional teams; negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives, etc.\xc2\xb7 Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings\xc2\xb7 Promote a continuous learning environment that creates an atmosphere for professional development opportunities\xc2\xb7 Apply an ethical approach to influence the outcome of situations\xc2\xb7 Serve as a role model for others by demonstrating appropriate business conduct and ethical principles\xc2\xb7 Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance\xc2\xb7 Work in a safe, prudent and organized manner\xc2\xb7 Require a working technical knowledge of generally accepted accounting principles, Four Seasons Internal Controls, Policies and Procedures and job knowledge of all positions in Accounting, Purchasing and Food & Beverage control. Working knowledge is generally learned on the job or through a series of professional certifications.\xc2\xb7 Require knowledge of and the ability to operate computer equipment and excellent Excel and computer skills. Sun, iScala and Opera Systems knowledge would be ideal and greatly valued.\xc2\xb7 Strategic, analytical and have solid business acumen.\xc2\xb7 Key Relationships:Internal RelationshipsExternal Relationships\xc2\xb7 General Manager/Hotel Manager\xc2\xb7 Planning Committee and Department Heads\xc2\xb7 Area Director of Finance\xc2\xb7 Director of Finance\xc2\xb7 Director of Residential Accounting\xc2\xb7 Director of Internal Audit\xc2\xb7 Senior Vice President/Vice President, Operations Finance\xc2\xb7 Asset Manager\xc2\xb7 Owner\xc2\xb7 Home Owner Associations\xc2\xb7 Group/Catering Clients\xc2\xb7 Local HFTP\xc2\xb7 Director of Finance and Assistant Director of Finance of hotels in the city\xc2\xb7 External Auditors\xc2\xb7 Bank Managers\xc2\xb7 Local Councils

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