Job Description

Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed reviews safety and security equipment and procedures for adequacy. Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. Innovate, suggest and implement energy management ideas. Oversees the inventory, rental, repair and maintenance of office equipment. Review with CLIENT coordinator regarding various maintenance issue & improvement of building system. Analyze/ recommend solution on the complaint analysis. Maintains compliance with departmental security, audit procedures, and CLIENT management policy. Manage the office services needed to support department operations. Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files Co-ordination with local authorities on behalf of CLIENT. Supervises the staff involved in performing the functions of the assigned units. Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. Data gathering and reporting on all facility operations. Periodically check / amend checklist, operation steps, spares parts consumption analysis. Work in coordination with CLIENT on day-to-day activities. Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. Ensure all safety guidelines/ requirements are adhered to by team members/vendors. Maintain discipline and quality of work by all staff. Organize and coordinate formal monthly meetings with CLIENT and vendors. Conduct monthly reviews individually with the various departmental managers - technical, soft services etc.. Preparation of Daily, Weekly and Monthly reports for CLIENT as per the prescribed format. Arrange for monthly bills to be submitted to the CLIENT. Coordinating for payments of the site contractors and sub vendors. Oversees activities of contractors, vendor personnel, and suppliers Monitors contracts for compliance and controls costs monitors general expenditures of unit performs quality control inspections to ensure adherence to contract specifications and industry standards. Develops and implements ISO systems and processes to establish and maintain records for the operating unit. Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets. In addition to the above-mentioned duties and job functions, any other assignments given by Management, within the purview of the contract. Skills Required : Strong interpersonal and communication skills Thorough knowledge of building management methods, principles and practices. Knowledge of emergency/disaster/recovery plans. Ability to communicate effectively, both orally and in writing. Ability to read, understands, follow, and enforce safety procedures. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Knowledge of mechanical systems, building materials, and emergency maintenance. Ability to develop and maintain record keeping systems and procedures. Skill in organizing resources and establishing priorities. Ability to coordinate quality assurance programs in area of specialty. Ability to make administrative and procedural decisions. Ability to coordinate and/or supervise independent contractors

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