Job Description

Administrative Support Assist the CAO in day-to-day administrative tasks, including managing schedules, maintaining records, and coordinating meetings. Handle internal and external correspondence, ensuring timely and effective communication across departments. Support the administration in ensuring compliance with Cambridge International standards and local regulatory requirements.

Student Records & Admissions Oversee the maintenance of accurate student records, including enrollment, attendance, and academic performance data. Assist in the admissions process by managing inquiries, processing applications, and coordinating with prospective students and parents. Ensure that all student records are securely stored and up-to-date.

Facility Management & Logistics Assist in the coordination of facility maintenance and repairs, ensuring that the school's infrastructure is safe and well-maintained. Oversee logistics for school events, parent-teacher meetings, and Cambridge examinations. Manage inventory of school supplies and resources, ensuring adequate stock levels.

Staff Support Help in managing administrative staff schedules, including leaves and work assignments. Coordinate onboarding and training for new administrative and support staff. Provide assistance to teaching staff on administrative tasks and procedures.

Communication & Coordination Serve as a key point of contact for students, parents, and staff, handling inquiries and addressing concerns. Assist in maintaining effective communication with parents regarding school policies, events, and academic updates. Collaborate with the academic team to ensure that administrative processes support the educational goals of the school.

Financial Assistance Support the CAO in budget management by preparing financial reports, processing invoices, and tracking expenditures. Help in managing school fees, payments, and scholarships in coordination with the finance department. Assist in monitoring contracts with service providers and vendors, ensuring timely renewals and payments.

Compliance & Reporting Help maintain records related to health and safety protocols, ensuring compliance with local regulations and Cambridge International standards. Assist in preparing reports and documentation required for audits and inspections by Cambridge International and other regulatory bodies. Ensure that administrative processes adhere to the school's data protection and confidentiality policies.

Event Management Assist in the planning and execution of school events, including annual functions, sports events, and parent engagement activities. Coordinate with external vendors and internal departments to ensure seamless event management.

Process Improvement Identify areas for administrative process improvement and propose solutions to streamline operations. Collaborate with staff to implement best practices that enhance efficiency in daily operations.

Job Type: Full-time

Benefits:

• Provident Fund

Schedule:

• Day shift

Experience:

• total work: 1 year (Preferred)

Work Location: In person