Job Description

Established in 1978, NES Fircroft is an award-winning staffing specialist that supplies technical and engineering experts (\'white collar\') to Oil and Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemical, Mining, Automotive and IT sectors worldwide on an international basis. We\'re a highly experienced team of over 2000 professionals made up of recruitment consultants and support staff spanning 58 offices worldwide. We work with top candidates to ensure that we can offer a full range of staffing solutions to our clients, complemented by industry-leading support services. Key Responsibilities: Overview The AS Coordinator - CDMS is responsible for managing CDMS systems for clients, ensuring timely allocations of hours, running payroll reports, submitting SAP for invoicing and working through resolutions of any rejected invoices. Allocating contractors\' hours in CDMS system across various client sites Receive contractor timesheets and save them in a designated folder Keep a tracker for all CDMS contractors for reference Keep a tracker of allocated hours by week Allocate hours within 24 hours of receipt of the timesheets Request overrides or ask for clarification within 24 hours of receipt of the timesheet Compare timesheets received with CDMS time and escalate any missing timesheets from the contractor every 2 business days Running payroll reports from CDMS On a weekly basis, run payroll reports to ensure hours are allocated to correct PO/WO and to correct approver. If no approvals for timesheets, escalate to the manager Run and save payroll reports according to the payroll schedule and submit to payroll team Any hours not approved or any issues to be escalated to manager Submitting invoices through the system Run required reports per CDMS site and review for accuracy Submit the SAP invoices in a timely manner Provide submission report to Credit Control team Run error reports once SAP has been downloaded Review the errors and determine what is needed to correct the errors Escalate to Account Management team if support is needed Support in Projects as needed Assist in various projects as they relate to CDMS system

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