Job Description

Overview:
Exp: 1-3 Years

Skills: AP+AR+BPC

Shift: 6:30 PM - 3:30 AM/ 7:30 PM- 4:30 AM

Location: Hyderabad



We have an exciting role of Finance Associate. You will play a key role in performing standard Billing & Accounts Receivable activities like Draft billing, Billing Estimates creation etc. This might be a great fit if you are result oriented and excited to be part of a growing team.

### About Annalect India


We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company. Our portfolio includes: three global advertising agency networks: BBDO, DDB and TBWA; three of the world's premium media services: OMD, PHD and Hearts & Science.


Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Science (data & analytics), Business Support Services, Market Research and Media Services.




Responsibilities:
#### This is an exciting role and would entail you to

• Perform monthly all client financial milestones from authorization to vendor reconciliation.
• Responsible for budget management tracking across all disciplines.
• Maintain (Hive Finance Workflow) project management tool to enable efficient and timely month end best practices.
• Review draft billing and ensure accuracy of billing address, attention, commission rate, taxes, and any specific codes as required by individual clients (User Fields).
• Coordinate and ensure that all draft billings are approved by assigned staff, timely.
• Review and approve live billing packages prior to client distribution, following up on any billing discrepancies with internal staff.
• Responsible for estimate creations in Mediaocean and leading the campaign closing process in a timely manner.
• Lead and ensure input (including revisions) are done properly and in timely manner.
• Lead and ensure reconciliation of vendor invoices in compliance with client contract.
• Liaise with the strategy team and accounts payable to resolve supplier invoice discrepancies.
• Management of client accounts receivable and the follow up with client on overdue invoices.



Reporting & Compliance


• Maintain Budget Control Reports (BCR) in accordance with client reporting requirements.
• Update and review BCRs monthly for approval and subsequent distribution/presentation to client.
• Review of all media purchases authorizations (MPA) for accuracy of language, costs in net versus gross dollars, commission and fees, foreign exchange if applicable, and taxes (GST, HST, QST)
• Maintain all trackers: Purchase orders (PO), agency MPA.
• Ensure maintenance of Hive and compliance by all teams.
• Ensure proper client purchase authorization/approvals are received and retained.
• Maintain a good working of knowledge of the Mediaocean system (Spot / Print / Acc) and maintain skill levels for Writer and Scribe reporting.
• knowledge of Microsoft Excel and knowledge of the rest of the Microsoft suite
• Maintaining (central) filing system for client files. (record retention)


Qualifications:
• #### This may be the right role for you if you have


+ Graduate in Commerce / Accounting
+ Accounts Payable Experience of 2 to 3 years
+ Strong knowledge on basic accounting and accounts payable processes
+ Proficient in MS Excel
+ Extremely detail orientated
+ Good Verbal and Written communication skills