Job Description

About MUFG Global Service (MGS)MUFG Bank, Ltd. is Japanxe2x80x99s premier bank, with a global network spanning in more than 40 markets. Outside of Japan, the bank offers an extensive scope of commercial and investment banking products and services to businesses, governments, and individuals worldwide. MUFG Bankxe2x80x99s parent, Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the worldxe2x80x99s leading financial groups. Headquartered in Tokyo and with over 360 years of history, the Group has about 120,000 employees and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.The Group aims to be the worldxe2x80x99s most trusted financial group through close collaboration among our operating companies and flexibly respond to all the financial needs of our customers, serving society, and fostering shared and sustainable growth for a better world. MUFGxe2x80x99s shares trade on the Tokyo, Nagoya, and New York stock exchanges.For more informatAbout Us:MUFG Bank, Ltd. is Japans premier bank, with a global network spanning in more than 40 markets. Outside of Japan, the bank offers an extensive scope of commercial and investment banking products and services to businesses, governments, and individuals worldwide. MUFG Banks parent, Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the worlds leading financial groups. Headquartered in Tokyo and with over 360 years of history, the Group has about 120,000 employees and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.The Group aims to be the worlds most trusted financial group through close collaboration among our operating companies and flexibly respond to all the financial needs of our customers, serving society, and fostering shared and sustainable growth for a better world. MUFGs shares trade on the Tokyo, Nagoya, and New York stock exchanges.MUFG Global Service Private Limited:Established in 2020, MUFG Global Service Private Limited (MGS) is 100% subsidiary of MUFG having offices in Bengaluru and Mumbai. MGS India has been set up as a Global Capability Centre / Centre of Excellence to provide support services across various functions such as IT, KYC/ AML, Credit, Operations etc. to MUFG Bank offices globally. MGS India has plans to significantly ramp-up its growth over the next 18-24 months while servicing MUFGs global network across Americas, EMEA and Asia PacificJob ProfilePosition details:We are looking for an individual who will support and play a coordinator role at MGS ensuring efficient and compliant processes across multiple regions for offshoring risk clearance formalities. This involves engaging & coordinating with various stakeholders like risk, migrations, compliance, legal, information security & business continuity etc. Individual will also play a crucial role in streamlining procedures for offshoring clearance, maintaining accurate records and in the ongoing development of supporting various corporate governance initiativesRoles and Responsibilities:

• Collaborate with ERM, compliance, legal, information security, business continuity, migrations to understand the offshoring forms requirements of the region supported by MGS.
• Provide guidance to all internal teams and regions on necessary documentation, approvals and meet timelines.
• Collect and organize all required information, ensuring completeness and accuracy.
• Standardize outsourcing forms formats by working with regional teams to enhance efficiency and to avoid duplication.
• Monitor the progress of the clearance forms and regularly update regional stakeholders on the status of pending clearances. Escalate any delays or issues to relevant parties.
• Maintain a centralized repository of all outsourcing requirements related documents. Ensure proper categorization, version control and accessibility.
• Leverage historical data to optimize future clearance processes.
• Collaborate with SMEs to simplify end to end offshoring clearance process and ensure compliance.
• Identify opportunities for process improvement such as data quality, enhancements and automation.
• Implement best practices to reduce redundant work. Facilitate knowledge sharing and foster a culture of continuous improvement.
• Analyze and effectively manage assigned category tasks via implementation of effective strategic sourcing strategies.
• Plan, design, and implement solutions to ensure optimum engagement and productivity of offshore vendor resources in India with alignment of global vendor management policy.
• Serve as a point of contact for onshore when multiple units are assigned to the same project to ensure team actions remain in constructive interaction.
• Proactively manage contract terminations, closure, transfer, and renewals. Vendor Management Analyst should demand challenge and perform due diligence prior to closures, renewal and termination of contracts, this activity should be performed in consultation with any appropriate stakeholders such as the MUFG Bank, Ltd.
• Collaboration with legal department and all concerned parties for the management of all contracts under handled spends.
• Continuously educate stakeholders on compliance to TPRM policies and processes applicable to MGS/MUFG.

Other / Control:

• Screening of vendor resources and track hiring and onboarding / off boarding metrics - improve candidate quality.
• Review contracts and partner with TPRM (Third Party Risk Management), Legal and Sourcing (HR, Business Units, etc.) with focus on quality and efficiency.
• Ensure data / information security practices are closely followed.
• Track vendor resource trends (turnover, skills, supply/demand, output, and productivity), and drive improvements.
• Ensure adherence to all policies and procedures on screening and onboarding of vendors with collaboration with SMEs such as legal, compliance, TPRM.
• Ensure amendments to the contract are administered in line with change management processes and update all central repositories.
• Ensuring identification and governance around critical vendors, material outsourcing & due diligence is done for all critical vendors as per VMO framework.
• Escalate on timely basis significant risk issues to management for taking appropriate remedial actions.
• Escalate to the line manager if VMO toll gates are not met with the agreed timeline defined in VMO framework and VMO SOPs.
• Update / amend or create the VMO SOPs as appropriate.

Job Requirements:

• Minimum 2-3 Years of Vendor management, migration, outsourcing experience.
• Minimum Qualification: Graduation in Commerce / Finance or equivalent would be essential.
• Flexibility to work in different shift timings.
• Expert skills with Microsoft Suite (Word, Excel, PowerPoint, Project, SharePoint, and Microsoft Teams) are required. Demonstrated skills in the areas of priority setting, problem solving, negotiation, and conflict management are required.
• Must be a self-starter, can work independently, and adapt in a dynamic environment.
• Excellent communication skills (Verbal & Written)

Equal Opportunity Employer:
The MUFG Group is committed to providing equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, national origin, physical appearance, religion, gender expression, gender identity, sex, age, ancestry, marital status, disability, medical condition, sexual orientation, genetic information, or any other protected status of an individual or that individual's associates or relatives, or any other classification protected by the applicable laws.

MUFG