Job Description

Process & Supplier Management:

• Oversee day-to-day operations and maintenance tasks within the facilities team.
• Coordinate facility inspections and ensure compliance with safety regulations.
• Manage facility budgets, expenses, and resource allocations effectively.
• Lead and mentor facility staff to ensure high performance and productivity.
• Develop and implement preventive maintenance schedules for equipment and facilities.
• Coordinate with external suppliers and contractors for facility repairs and services.
• Ensure timely response to facility-related issues and emergencies.
• Implement and enforce policies and procedures related to facility operations.
• Collaborate with other departments to support their facility-related needs.
• Leading projects / tasks E2E in coordination with Suppliers.
• Maintain data and documents and readiness for internal/external audits and presenting data to senior management.
• Handle end-to-end office transport operations and management of transport services.
• Responsible for maintaining all legal documents, ensuring they are up-to-date, organized, and accessible.
• Ensuring the timely renewals of all lease and agreements.
• Responsible for managing office security and conducting fire drills.
• Must have basic knowledge of technical systems and fire safety protocols.
• Coordinate with the procurement team for Supplier-related work, including raising Purchase Orders.
• Raise invoices with finance to ensure timely payments to all suppliers.
• Allocate and manage desks by coordinating closely with all Business Units.
• Work with the Badging team on access card data and recovery of physical cards.
• Adhere to global OHS polices and regulations and complete all required reports on time.

Resource Planning:

• Forecasting and planning of resource requirements
• Manage resources efficiently through peaks and both on and offsite events.
• Ensure contingency planning is in place for critical resources.

People Management / Development:

• Develop team skills and help members reach their full potential.
• Regularly assess and enhance team competencies.
• Address performance issues with action plans and coaching.
• Foster a motivating work environment to boost engagement and retention.

Top 5 Competencies

• Proficient in communication
• Working in Teams
• Efficient in prioritizing and multitasking.
• Driving Excellence
• Proactive

Qualifications:

• Any Graduate / Postgraduate

Skills:

• Excellent verbal and written communication skills.
• Good Interpersonal skills
• Good Analytical skills

Knowledge:Basic Knowledge of Facility Management requirements

Willis Towers Watson