Job Description

Job Title: Executive Assistant to CEO

Location: Greater Noida
Reports to: CEO

Job Summary:

The Executive Assistant (EA) will provide high-level administrative support to the CEO in overseeing the group of hospitals, the marketing company, and healthcare expansion initiatives. This role requires a dynamic, self-motivated individual capable of managing multiple tasks and ensuring the efficient flow of information between teams. The EA will be responsible for gathering and reviewing MIS reports, ensuring timely follow-ups on key deliverables, and automating processes to increase efficiency. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential.

Key Responsibilities:

• Administrative Support:
• Provide comprehensive administrative assistance to the CEO, including scheduling meetings, managing calendars, and organizing travel.
• Coordinate communication between internal and external stakeholders, ensuring smooth and timely interaction.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen, prioritize, and manage incoming emails and correspondence.
• MIS and Reporting:
• Collect, review, and summarize MIS (Management Information System) reports from various departments including hospitals, marketing, and other projects.
• Ensure timely follow-up on key performance metrics and project deadlines.
• Identify opportunities for streamlining reporting processes and ensure that all reports are accurate, complete, and actionable
• Process Automation:
• Analyze current manual processes and identify areas where automation could improve efficiency and accuracy.
• Collaborate with the IT and operations teams to implement automation tools and software to optimize workflows across the organization.
• Project Management:
• Assist the CEO with planning and executing strategic initiatives, particularly in the area of healthcare expansion.
• Track project timelines, deliverables, and resources, and report on progress regularly.
• Facilitate communication between various teams to ensure smooth execution of projects, including marketing initiatives, hospital management, and expansion.
• Innovation and Problem Solving:
• Proactively suggest new ideas and solutions to improve operational efficiency and effectiveness.
• Provide innovative approaches to streamline processes, improve communication flows, and drive overall productivity.
• Liaison Between Teams:
• Serve as the point of contact between the CEO and the management teams of hospitals, marketing, and other business ventures.
• Follow up with departmental heads to ensure that all action items and strategic goals are progressing according to plan.
• Assist in managing relationships with key external stakeholders, including vendors, partners, and international entities.

7. Data Analysis and Reporting:

Compile, analyze, and interpret data to generate reports and presentations for the CEO.

Develop and maintain dashboards and key performance indicators (KPIs) to track hospital performance and trends.

• Time Management:
• Help the CEO prioritize tasks, manage time effectively, and meet deadlines.
• Anticipate and prepare for upcoming commitments and responsibilities.
• Office Organization:
• Keep the CEO's office organized and well-maintained.
• Order supplies and equipment as needed.

Key Skills and Competencies:

• Highly Organized: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Analytical and Process-Oriented: Strong capability in understanding, analyzing, and improving business processes. Experience with process automation and MIS reporting is a must.
• Tech-Savvy: Proficient in using automation tools (e.g., Microsoft Power Automate, Google Apps Script) and project management software (e.g., Trello, Asana).
• Communication Skills: Strong written and verbal communication skills with the ability to liaise effectively across different levels of the organization.
• Project Management: Demonstrated experience in managing and executing projects within deadlines and budgets.
• Innovative Mindset: A proactive attitude toward identifying opportunities for improvement and implementing creative solutions.

Qualifications:

• Bachelor's degree in Business Administration, Healthcare Management, or a related field. A Master's degree is a plus.
• 3-5 years of experience in a similar role, ideally within the healthcare or marketing sectors.
• Experience with management reporting, process automation, and project management.
• Ability to travel when required,.

Preferred Experience:

• Familiarity with healthcare, hospital operations, and international business.
• Previous experience working directly with C-suite executives.
• Knowledge of automation tools and data visualization software (e.g., Tableau, Power BI) is an added advantage.

Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Schedule:

• Day shift

Work Location: In person