Job Description

Company Description

Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 2000 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve \xe2\x80\x93 providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world\xe2\x80\x99s transition to a more sustainable future.



Role Purpose

This office based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

Main Responsibilities

Provide general administrative support as required, including: collating/formatting information, binding, couriering, filing, faxing, photocopying, scanning, and answering telephone calls

Organise travel and accommodation for team (including visas, currency, taxi bookings, office notification forms)

Process expense claims in a timely manner as well as raise requisitions for invoices

Maintain presentations, records, spreadsheets and databases

Set up and assist with conference calls

. Maintain shared folders i.e. admin databases

Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand

Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business

Provide administrative cover for other Administrators and Reception as required

Assist with catering requirements for client meetings as required

Assist with in-office client event logistics incl. name tags, registration

Any other duties as required of the role

#LI-HH1

Qualifications

About You

Candidates should have experience providing administrative support to a large team in a professional environment

They should enjoy working in a pressured environment where tight deadlines are a regular occurrence

A willingness to demonstrate initiative and progress current skillset

Must have excellent communication and organisational skills

Be able to prioritise effectively and proactively use their own initiative

Proficient knowledge of Outlook and formatting of Word documents is required, as well as basic Excel and Powerpoint skills

Expectations

This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices

This role is expected to be a full-time role

As a key contact for all team members, the candidate should be a great communicator with a proactive approach.

The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence

Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position

The candidate should have a customer-orientated approach

Additional Information

Wood Mackenzie Values

Inclusive \xe2\x80\x93 we succeed together

Trusting \xe2\x80\x93 we choose to trust each other

Customer committee \xe2\x80\x93 we put customers at the heart of our decisions

Future Focused \xe2\x80\x93 we accelerate change

Curious \xe2\x80\x93 we turn knowledge into action

Wood Mackenzie