Job Description

Title: Administrative Specialist-IIIJOB TITLE:Administrative SpecialistREPORTS TO:Manager Facility OperationsJOB LOCATION:Gurgaon, IndiaPOSITION DESCRIPTION:

• Processing invoices and ensuring timely payments.
• Managing vendor relationships and contracts.
• Overseeing office management and administrative tasks.
• Maintaining first aid supplies and ensuring compliance with health and safety regulations.
• Handling exit formalities for departing employees.
• Arranging catering and refreshments for meetings and events.
• Conducting safety inductions for visitors and clients.
• Coordinating with building management for facility-related issues.
• Addressing office employee queries related to administration.
• Maintaining and updating invoice records in Excel.
• Coordinating with procurement and accounts departments.
• Providing support during audits.
• Managing office stock and inventory.
• Supervising housekeeping and security staff.
• Conducting induction programs for new joiners.

• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Minimum Experience Required-7-10 Years in Administration & Facilities

KBR