Job Description

:OverviewThe Administrative Officer is responsible for providing logistical and travel support, support events, management of inventory, and maintenance of office material, files and documents. This position will be based in New Delhi, India
ResponsibilitiesTravel

• Coordinate team member travel \xe2\x80\x93 Air / road travel, ground transport, hotel accommodation in accordance with Field Operations Manual

Events

• Handle logistical arrangements for meetings and workshops such as venue, travel and transport, accommodation of participants, AV equipment and supplies for events
• Support pre-event preparations such as preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, as applicable and necessary.

Vehicle Management

• Efficient management of the regular monthly rented cars for SAREP
• Managing bookings for extra vehicles as and when required.

Office Equipment

• Maintain an up-to-date inventory of project equipment
• Maintain record of asset issuance and return
• Handle issuance and taking over of inventory at the time of employee joining or leaving

Office Supplies

• Order office supplies as and when required
• Maintain a record of office supplies issued and balance available

Postage / Courier and Shipping

• Assist in maintaining a database of all incoming and outgoing communications; handle shipping/mailing/delivery of outgoing communications.
• Work with vendors and shipping agents, as needed, to schedule shipment and deliveries.

Others

• Manage telephone connections taken with service provider and trouble shoot as required
• Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.
• Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments, and other transactions with the Finance Officer.
• Assist the project and staff in organizing official business appointments.
• Perform other tasks as may be assigned by the supervisor.

Interested candidates can also share resume at vsrivastav@sarep-southasia.org
Qualifications

• High school diploma or vocational training and 10 years of experience.
• Previous experience in office assistant or admin assistant role preferred.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel,
• Ability to multi-task.
• Ability to work well with others
• Ability to listen and communicate well both verbally and in writing.
• Ability to work independently.
• Attention to detail and accuracy

RTI International