Job Description

Job Title: General Administrative ExecutiveLocation: Vijayawada, Andhra PradeshInstitution: Nalanda Educational Institutions (Nalanda Vidyaniketan, Bloomingdale International School, Nalanda Degree College)Reporting To: Administrative ManagerJob Summary:

Nalanda Educational Institutions are seeking a detail-oriented and proactive General Administrative Executive to support the administrative operations of our campuses. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. This role requires managing various administrative tasks to ensure efficient and effective functioning of the institutions.

Key Responsibilities:

• Office Administration:
• Assist in the daily operations of the administrative office.
• Manage office supplies, equipment, and inventory, ensuring timely procurement and replenishment.
• Maintain a clean, organized, and efficient office environment.
• Documentation and Records Management:
• Maintain accurate and up-to-date records of students, staff, and school operations.
• Handle filing, documentation, and data entry tasks.
• Ensure confidentiality and security of sensitive information.
• Communication and Coordination:
• Serve as the first point of contact for administrative inquiries from students, parents, and staff.
• Facilitate effective communication between departments, staff, and external stakeholders.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support to Administrative Staff:
• Provide administrative support to the Administrative Manager and other senior staff.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate meetings, appointments, and schedules.
• Event and Activity Coordination:
• Assist in organizing and coordinating school events, meetings, and activities.
• Ensure logistical arrangements for events, including facilities, equipment, and catering.
• Collaborate with staff and stakeholders to ensure successful execution of events.
• Student and Staff Services:
• Assist in the admissions and enrollment process for students.
• Provide support services to students, staff, and visitors as needed.
• Address inquiries and resolve issues in a timely and efficient manner.
• Compliance and Policy Adherence:
• Ensure compliance with institutional policies, regulations, and standards.
• Assist in implementing and enforcing administrative policies and procedures.
• Housekeeping Management:
• Oversee the cleanliness and maintenance of school facilities.
• Coordinate with housekeeping staff to ensure all areas are cleaned and maintained regularly.
• Monitor housekeeping supplies and ensure timely procurement of cleaning materials.
• Transport Management:
• Coordinate the transportation services for students and staff.
• Manage the school bus schedules and routes to ensure timely and safe transportation.
• Liaise with transport vendors and ensure compliance with safety regulations and standards.
• Handle transportation-related inquiries and resolve issues promptly.

Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of experience in an administrative role, preferably in an educational institution.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office Suite) and administrative systems.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Previous experience in a similar role within an educational institution.
• Familiarity with CBSE/IB educational systems and regulations.

Working Conditions:

• Full-time position.
• Regular school hours with occasional evenings and weekends for meetings, events, and emergencies.

Application Process:

Interested candidates are requested to submit their resume, cover letter, and relevant certifications to [email/contact information] by [application deadline].

About Nalanda Educational Institutions:

Nalanda Educational Institutions, encompassing Nalanda Vidyaniketan, Bloomingdale International School, and Nalanda Degree College, are premier educational institutions located in Vijayawada, Andhra Pradesh. Our mission is to provide high-quality education and foster holistic development in our students. We are committed to nurturing a culture of academic excellence, innovation, and inclusivity.

Job Type: Full-time

Pay: ?15,000.00 - ?30,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person