Schedule Management: Organize and maintain the directorxe2x80x99s calendar, including scheduling meetings, interviews, appointments, and events, while ensuring optimal time management.
Communication Handling: Serve as the primary point of contact between the director and internal/external stakeholders, managing correspondence, phone calls, and emails.
Meeting Coordination: Prepare agendas, coordinate meeting logistics, and document minutes to ensure actionable follow-ups.
Travel Arrangements: Plan and coordinate domestic and international travel, including accommodations and itineraries, ensuring compliance with organizational policies.
Document Preparation: Draft, review, and manage reports, presentations, and other documents, ensuring accuracy and confidentiality
Project Assistance: Support Whole time Director in special projects by conducting research, compiling data, and providing insights to aid decision-making.
Essential Skills and Qualifications:
Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively
Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with diverse groups.
Attention to Detail: Meticulous in ensuring accuracy in all tasks and communications.
Discretion: Ability to handle confidential information with integrity and professionalism
Technical Proficiency: Competent in using office software such as MS Office Suite and familiar with office gadgets and applications