Administrative Assistant
Year Vasai, Maharashtra, India
Job Description
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: Administrative Assistant At Gator Systems Private Limited, we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to Directors and coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Objectives of this role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
- Schedule Meetings, Create Meeting agenda in collaboration with Directors, record Meeting Minutes and dissiminate meeting minutes and deliverables
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
- Coordinate internal and external resources to expedite workflow.
- Oversee and achieve organizational goals while upholding best practices.
- Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
- Coordinate domestic and international travel arrangements for employees.
- Maintain filing system, contact database, employee list, and inventory.
- Order and oversee office supplies and food deliveries for group meetings.
- High school diploma or equivalent
- Proven administrative experience.
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems.
- College degree or equivalent
- Previous success in office management
- Experience managing budgets and expenses.
- Experience developing internal processes and filing systems.
- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off
- Morning shift
- Performance bonus
- Bachelor\'s (Preferred)
- total work: 1 year (Preferred)
- Hindi (Preferred)
- English (Preferred)
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Job Detail
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Job IdJD3316072
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationVasai, Maharashtra, India
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EducationNot mentioned
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ExperienceYear