Job Description

Assistant to CEO (Administrative Work)Reports to: Chief Executive Officer (CEO)Location: NoidaJob Summary:We are seeking an exceptional administrative professional to serve as the Assistant to our CEO. As the right-hand person to the CEO, you will provide high-level administrative support, ensuring seamless day-to-day operations, and facilitating strategic decision-making. Your expertise will enable the CEO to focus on driving business growth and success.Key Responsibilities:1. Calendar Management:- Manage the CEO\'s complex calendar, scheduling appointments, meetings, and travel arrangements.- Ensure optimal time allocation, avoiding conflicts and minimizing downtime.2. Communication and Correspondence:- Handle incoming and outgoing correspondence, emails, and phone calls.- Draft, edit, and finalize letters, memos, and other documents on behalf of the CEO.3. Meeting Preparation and Coordination:- Organize meetings, prepare agendas, and distribute materials in advance.- Take minutes, track action items, and ensure follow-up tasks are completed.4. Project Management:- Assist in managing special projects, initiatives, and events.- Coordinate with internal teams, vendors, and stakeholders to achieve project goals.5. Information Management:- Maintain accurate, up-to-date records and files (physical and digital).- Ensure confidentiality and handle sensitive information with discretion.6. Travel Arrangements:- Book travel, accommodations, and itineraries for the CEO.- Prepare travel documents, including visas and expense reports.7. Expense Management:- Process the CEO\'s expenses, ensuring compliance with company policies.8. Special Tasks:- Perform various administrative tasks, such as data entry, document scanning, and mail distribution.- Provide backup support for other administrative staff as needed.Requirements:1. Education: Bachelor\'s degree in Business Administration, Communications, or related field.2. Experience: 2+ years of experience in executive-level administrative support.3. Skills:- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).- Excellent communication, organizational, and time management skills.- Ability to maintain confidentiality and handle sensitive information.- Strong problem-solving and analytical skills.4. Personal Qualities:- Proactive, flexible, and adaptable in a fast-paced environment.- Discreet, professional, and courteous in all interactions.5. Working Conditions:- Work is performed in an office environment.- May require occasional travel (less than 10%).- Must be available to work flexible hours, including evenings and weekends, as needed.6. What We Offer:- Competitive salary and benefits package.- Opportunity to work with a dynamic, growth-oriented company.- Collaborative, supportive team environment.- Professional development and growth opportunities.If you are a highly organized, detail-oriented, and communicative individual with a passion for administrative excellence, please submit your application, including your resume and cover letter.

Expertia AI Technologies