Administrative Assistant
Year Pune, Maharashtra, India
Job Description
Administrative Assistant-KEY EXPECTED ACHIEVEMENTSResponsibilities:
- Onboarding:
o Assist in the onboarding process for new employees, including welcoming them to DOTI, coordinating orientation sessions, and ensuring a smooth transition.
o Raise requests for WIFI (wherever applicable)
o Update relevant information in Whitepages
o Provide support to new hires during their initial weeks.
o External Employees:
o Manage onboarding: Raise requests for ID creation, laptops macbooks. Track laptop deliveries to respective external employees
o Manage offboarding: Track laptop, macbook returns and update records accordingly
o Manage access requests for external partners, employees. Create their access requests in W2M.
o Welcome external visitors at the reception.
- Training Coordination:
- Coordination between vendor and requesting manager to block trainer timeslot for connect.
- Collating nominations, Sharing meeting requests to attendees.
- Book meeting rooms
- Making visitor entry in system, Generation and sharing of WiFi credentials with visitor
- Receiving visitor, security clearance, visitor briefing about classroom / pantry etc.
- Training troubleshooting - Infra (WiFi issues, projector issues, whiteboard / marker issues etc.)
- Training troubleshooting - Vendor (Trainer issues, lab issues etc.)
- Sharing daily assessment marks with managers
- Sharing final assessment marks, attendance with managers and SP for inTouch upload
- Collation of attendees\' cost centres from managers
- Creation of training costs split document basis cost centres
- Coordination with other EAs for PR and with Purchase for PO creation
- Coordination with Finance for invoice payments
- Split learning report manager-wise
- Assets Management:
o Order and restock assets as needed.
o Coordinate asset allocation for new hires and track their usage.
- Travel Management:
- General Administrative Support:
o Updates various distribution lists.
o Support with event organization.
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Job Detail
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Job IdJD3349672
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPune, Maharashtra, India
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EducationNot mentioned
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ExperienceYear