Job Description

ABOUT COMPANY

L.G. Home Comfort (LGHC) is a Canadian HVAC company that was established in 2017. With a family-run approach, LGHC extends that level of delicate touch to its customers and treats every home we walk into as if it were our own.

We have started our Indian division to support our North American operations, Knockout Agency LLP.

Company link - https://lghomecomfort.ca/



As an Administrative Assistant , you will play a crucial role in ensuring the smooth operation of our office and providing high-level administrative support to our executives and management team. You will be responsible for managing a variety of tasks, coordinating schedules, and handling confidential information with discretion and professionalism.

RESPONSIBILITES

• Executive Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and making travel arrangements.
• Communication Management: Serve as the primary point of contact for internal and external communications, including screening phone calls, responding to emails, and managing correspondence on behalf of executives.
• Document Management: Create, edit, and format documents, presentations, and reports as needed. Maintain organized filing systems both electronically and in hard copy.
• Meeting Coordination: Coordinate and prepare materials for meetings, conferences, and special events. Record meeting minutes and follow up on action items as necessary.
• Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and vendor relationships. Act as a liaison between the office and building management.
• Project Assistance: Assist with various projects and initiatives as assigned, including research, data analysis, and presentation preparation.
• Team Support: Collaborate with other administrative staff members to ensure seamless support across the organization. Provide backup support during absences and busy periods.
• Assist with email management - respond or direct email appropriately
• Auditing technician work orders for accuracy and completion
• Auditing completed jobs for customer satisfaction
• Update spreadsheets for Scheduling, Sales and Operations
• Calling clients and processing payments
• Help organize items for review and ensure timelines are met
• Performing additional functions as directed

Requirements

• Bachelor's degree or 1-2 years of knowledge and work experience in similar role.
• Proven experience as an administrative assistant or executive assistant, preferably in a senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy, especially when handling sensitive information.
• Exceptional written and verbal communication skills.
• Discretion and professionalism when dealing with confidential information.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and work demands.
• Excellent customer service skills
• Attention to detail, high aptitude for problem solving
• Self-motivated and able to thrive in a results-driven environment
• Must be able to work independently with little or no supervision, be exceedingly well organized and flexible

Job Type:

Full-time , Permanent

Pay:

?20,000.00 - ?35,000.00 per month

Office location-

B1-003, Kanakia Boomerang, Chandivali Farm Road, Powai, Mumbai 400072

Job Types: Full-time, Permanent, Fresher, Internship

Pay: ?20,000.00 - ?35,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift
• Evening shift
• Morning shift
• Night shift
• Rotational shift
• Weekend availability

Supplemental pay types:

• Performance bonus
• Shift allowance

Ability to commute/relocate:

• Powai, Mumbai 400072: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Location:

• Powai, Mumbai 400072 (Preferred)

Shift availability:

• Night Shift (Preferred)
• Overnight Shift (Preferred)

Work Location: In person

Expected Start Date: 01/08/2024