Job Description

Description:Location: Pune(office based)
Shift: General
Relevant experience: 5-7 years
Experience in IT or Hospitality backgroundRole/Purpose:This position is responsible to manage soft services like housekeeping, workplace related service tickets, inventory management and vendor management including procure materials and services for Pune site.
The position will be expected to identify process improvements, develops, and maintains relationships and partnerships with employees, stakeholders, peers, business partners.
Manage and Maintain Eptura tool mainly the service ticketsPosition ResponsibilitiesWorkplace Operations:

• Supervise the daily cleaning team and services and maintain a clean, tidy and inviting workplace environment for our employees
• Own the day-to-day workplace activities of ensuring stationery and pantry supplies are promptly stocked
• Assist TA team on new joiners onboarding and arrange office walk through
• Provide support on Environment, Health and Safety initiatives including arranging the required training for Emergency Response Team and keep the workplace hazard free and safe all the time
• Provide monthly and quarterly reporting (MMR/QBR)
• Responsible for distributing welcome kit for new joiners for Pune site and maintain the required stock on regular basis
• Responsible for the inventory management of pantry and office supplies
• Support Front office activities as and when needed
• Provide required support for large scale site wide events like Kids Day, festival celebration town hall
• Assist on office moves and new office set up

Workplace Technologies:
Manage and maintain Eptura tool mainly the service requests. Check and close the service requests on timely basis. Inform the Regional Workplace Manager and Occupancy planner if there are any issues with the tool.Contract and Vendor Management:

• Coordinate with sourcing team on the RFP process for selecting an appropriate vendor for Workplace Operation. Complete the onboarding process of a new vendor as and when needed.
• Coordinate with Sourcing team to complete the contracting (short form service agreement and master service agreement) with the vendors.
• Responsible for submitting the purchase requisitions and validate invoices against the PO and agreed contract terms.
• Coordinate with sourcing team and procure the goods and services for Workplace Operations based on the approvals from Regional Workplace Manager
• Actively engage with Service providers to ensure service delivery as per agreed contractual terms and conditions.

ACCELON PREMIERE CONSULTANTS PRIVATE LIMITED