Job Description

An

Admin Officer

in the

automobile industry

plays a crucial role in ensuring smooth operations within the company. Their responsibilities cover administration, coordination, compliance, and support functions.

Key Roles and Responsibilities:1. Office Administration & Management

Maintain office facilities, supplies, and equipment. Handle incoming and outgoing correspondence, emails, and phone calls. Organize meetings, take minutes, and distribute them. Ensure a well-maintained and organized office environment.

2. HR & Employee Coordination

Assist in recruitment processes (posting job ads, screening resumes). Maintain employee records and attendance. Oversee payroll support, leave management, and employee benefits. Facilitate training programs and employee engagement activities.

3. Logistics & Fleet Management

Maintain records of company-owned vehicles. Ensure timely servicing, repairs, and insurance renewal of fleet vehicles. Coordinate with suppliers for spare parts and vehicle-related purchases.

4. Vendor & Procurement Management

Handle procurement of office supplies and automobile parts. Negotiate with vendors for contracts and services. Maintain purchase records and ensure timely payments.

5. Compliance & Documentation

Ensure adherence to company policies and government regulations. Maintain records of vehicle registrations, licenses, and insurance. Prepare reports and documentation required for audits.

6. Customer & Dealer Coordination

Support customer service teams in resolving administrative queries. Coordinate with dealers and service centers for operational efficiency. Manage customer records and feedback.

7. Financial & Budgeting Support

Assist in budgeting and cost control for administrative expenses. Process invoices, track expenses, and ensure proper documentation. Support finance teams in daily accounting tasks.

8. Security & Safety Management

Ensure compliance with workplace safety and security protocols. Manage access control and security staff coordination. Implement emergency response plans.

Skills Required

Strong organizational and multitasking abilities. Knowledge of MS Office, ERP, or automobile industry software. Good communication and interpersonal skills. Understanding of compliance and regulatory requirements in the auto industry. Ability to handle procurement, logistics, and fleet management efficiently.

Analysis.

Professionalism. Problem solving. Supply management

.

Inventory control.

Communication skills

. Office administrators will be required to have proven

written and oral communication skills

. ... Filing / paper management. ... Bookkeeping. ... Typing. ... Equipment handling. ... Customer service skills. ... Research skills. ... Self-motivation.
Job Type: Full-time

Pay: ?10,000.00 - ?18,000.00 per month

Schedule:

Day shift
Work Location: In person